School Office Assistant - Overland High School Job Aurora area,Colorado USA,Administrative/Clerical

School Office Assistant - Overland High School

Job Identification 1013605
Posting Date 06/25/2026, 07:20 PM
Apply Before 07/03/2026, 10:00 PM
Number of Openings 1
Locations 12400 E Jewell Ave, Aurora, CO, 80012, US
Department Overland High School
Grade ESP
07
Tentative Start Date 07/01/2026
Days Per Year 204
Hard to Fill No

Job Description

Job Title: School Office Assistant

FLSA Exemption Status: Non-Exempt

Classification Group: Educational Office Professionals

JOB SUMMARY: Perform a broad range of administrative, clerical, and support tasks at a school location. May provide occasional assistance to the School Principal or Assistant Principal as requested.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. May monitor students sent to the office. Daily 20%

Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Daily 20%

Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the school location with regular and special projects. Daily 15%

Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. Daily 15%

Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. Daily 10%

Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes. Daily 5%

Perform monitoring and bookkeeping of budgets. Weekly 5%

Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents. Weekly 5%

Perform other duties as assigned or requested. Daily 5%

REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS

The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
One (1) year of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Basic knowledge of common computer application software
Basic knowledge of Microsoft Office
Intermediate interpersonal relations skills
Intermediate verbal and written communication skills
Intermediate organizational skills
Ability to operate common office equipment
Ability to work alone and with others
Ability to write routine reports and correspondence
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

Light work strength level (lifting or carrying up to 25 pounds)
Works both indoors and outdoors
Typically a moderate noise level
Work location is subject to change to meet the requirements of the organization
Frequent standing and walking
Frequent bending and reaching
Frequent lifting, pulling, and pushing
Manual dexterity to operate a computer keyboard
Repetitive motions
Speaking and hearing
Exposure to outdoor weather conditions
Normal school environment

DESIRED QUALIFICATIONS

Experience working in the public sector
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement

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