Scheduling Coordinator

Scheduling Coordinator

Develops and maintains staff schedules based on workforce needs, employee preferences, and organizational policies. Collaborates with RN House Supervisors, Department Director and Manager, and COO to assess staffing needs.

Collaborates with local, market, division, and corporate leaders to optimize scheduling practices and minimize avoidable premium pay.

Identifies gaps in coverage and proactively adjusts schedules to meet operational requirements.

Coordinates supplemental staffing, including float pool and agency staff.

Coordinates the confirmation process for shifts, ensuring timely and accurate communication with HWS personnel and agencies. Prioritizes HWS shifts over outside vendor candidates to reduce costs.

Monitors and analyzes staffing levels to ensure adherence to productivity and labor guidelines.

Serves as the primary point of contact for scheduling inquiries, shift changes, and staffing adjustments.

Utilizes scheduling software to input, update, and track staffing information accurately.

Ensures adherence to labor laws, union agreements (if applicable), and internal scheduling guidelines.

Addresses scheduling conflicts, call-offs, and last-minute changes while minimizing disruptions to operations.

Anticipates and provides resolution to staffing issues based on customer needs and expectations.

Partners with PI Labor and Nursing Leaders to following standardized staffing grids.

Generates reports on staffing levels, overtime, and scheduling trends to support data-driven decision-making.

Provides education to staff regarding scheduling processes, system use, and policies; conducts unit rounding to gather feedback, assess staffing needs, and strengthen communication with clinical teams.

Makes recommendations for workflow improvement.

Responds to supervisor and coworker requests for information and assistance promptly and cooperatively.

Preforms other duties as assigned.

Practices and adheres to the "Code of Conduct" and "Mission and Value Statement"

What qualifications you will need:

• High School Diploma, GED, or equivalent
  - Required
• Associate or Bachelor's Degree in Nursing, Nursing Informatics, Business Administration, or related healthcare field
  - Preferred
• 2+ years experience in healthcare
  - Preferred
• 1+ years experience in staffing, scheduling or placement
  - Preferred

Benefits

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note:

Eligibility for benefits may vary by location.