Business Services Coordinator ​/ Business Services Intermediate Professional

Business Services Coordinator / Business Services Intermediate Professional

University of Colorado Anschutz Medical Campus

Department:
Obstetrics and Gynecology - Division of Maternal Fetal Medicine

Position #:  - Requisition #: 39816

Reports directly to the Division Administrative Director.

• Execute projects assigned by the Division Chief or Administrative Director.
• Determine appropriate steps and/or stakeholders necessary to accurately complete projects.
• Handle/maintain/develop routine correspondence and materials, sensitive and confidential employee information, and employee personnel files.
• Manage recruitment postings, interviews, and candidate dispositioning for Faculty and Research Services Professionals.
• Effectively handle sensitive and confidential issues on behalf of division with timeliness, discretion, professionalism.
• Perform procurement functions including travel card, procurement card, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division.
• Participate in organized training and meetings to learn new aspects related to the job and retain current information on research, academic policies and procedures, and general campus operations.
• Field phone calls, emails, and general questions sent to the division.
• Serve as primary point person on administrative questions/issues as they arise for the division.
• Support the Division Chief and Division Administrative Director with calendar management.
• Coordinate division level schedules and outreach touch base meetings.
• Invoice and reconcile contract payments in partnership with the Division Administrative Director.
• Track and process professional development funds.
• Annual projections of membership renewals/dues.
• CME tracking.
• Provider credentialing.
• PRISM Management.
• Division level event coordination.
• Other duties/projects as assigned.

Hybrid – mutually agreed upon schedule of working remotely and on campus.

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of your gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced rate RTD Bus and light rail service

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, public administration, communications, or a directly related field from an accredited institution.
• 1 year of administrative experience.
• Substitutions: A combination of education and related experience may be substituted for the bachelor's degree on a year-for-year basis, but not for the required experience.

• Experience with CU procurement systems.
• Experience implementing organizational operations and procedures.
• Experience supporting an academic division.
• One (1) year of financial and/or project management experience.

• Strong clerical, telephone, oral and written communication skills.
• Well organized and detail oriented.
• Ability to display empathy and exercise active listening.
• Ability to network and create relationships with various campus and community constituents.
• Ability to learn through critical reflection and feedback.
• Demonstrated excellence in managing project work.
• Ability to enable others to succeed individually while accomplishing a collective outcome.
• Comfort with ambiguity and openness to change.
• Imagination to develop new concepts and improve existing services.
• Ability to solve problems and make sound decisions.
• Ability to relate well to students from diverse backgrounds.
• Ability to manage multiple tasks concurrently.
• Working knowledge of the structure, policies and procedures of higher education institutions.