Residency Coordinator

University of Colorado Anschutz – Department:
Orthopedics

Job Title:

Residency Coordinator (OPEN RANK)

Position #:  – Requisition #: 40487

The Program Coordinator (PC) exercises a high degree of discretion, independent judgment, analytical skill, and personal accountability in managing the day‑to‑day administration of the ACGME‑accredited Orthopedic Residency Program. The PC is responsible for a broad range of academic, administrative, managerial, and student services functions, including accreditation compliance, regulatory reporting, resident support, recruitment, educational programming, and program operations. The PC works collaboratively with the Program Director (PD) to maintain educational excellence, ensure compliance with ACGME and institutional requirements, and implement processes that support the program's strategic goals.

The PC serves as the central liaison among the PD, residents, faculty, Graduate Medical Education (GME) Office, participating training sites, and institutional departments. This role requires the ability to analyze complex information, manage multiple priorities, resolve issues independently, and make informed decisions that impact program effectiveness and accreditation status. Through effective communication, leadership, and collaboration, the PC provides essential coordination and oversight for the residency program and represents the Department of Orthopedics, the School of Medicine, the GME Office, and the University of Colorado in support of the program's mission and success.

Candidates hired at the Principal Professional level are expected to act as a Subject Matter Expert in the areas of medical residency coordination and graduate medical education (GME) as it relates to medical residency.

• Coordinate/Facilitate Annual Program Evaluation meeting
• Clinical Competency Committee
• Program Evaluation Committee
• Track post‑graduate survey results for the program with summary data tables and information as needed
• Program Letter of Agreement – maintain current for every rotation site
• Annual Program Policy Review – assist PD with updating/creating, distributing, interpreting, and enforcing program‑specific policies

• Enter/Maintain Information in WebADS
• ACGME Case Logs
• ACGME Milestones (Semi‑Annual)
• ACGME Resident & Faculty Surveys
• Summative Letters
• Schedule and prepare semi‑Annual meetings between Program Director and Resident

• AAMC GME Track / FREIDA Updates
• ERAS/Thalamus – set‑up, download applications
• Manage annual residency recruiting activities such as scheduling of candidates, daily preparation and set up, document preparation, follow‑up communication during interview season, maintain interview feedback data in timely manner
• Prepare information for ranking meeting
• NRMP – notify GME office and confirm/change quotas, enter rank order list
• Minimum of 2 residency interview days with 80 applicants
• The position also assists all fellowships with their recruitment process with a minimum of 10+ days

• Assemble new resident training files
• Coordinate new resident GME personnel forms
• Plan, coordinate, order, obtain equipment
• Prepare and plan orientation week schedules, training and social activities
• Train new Residents/Fellows/Faculty on the use of Med Hub
• Schedule immunization screenings for new PGY 2s and above
• Schedule Epic training for new residents/fellows/faculty for all sites

• Coordinate the planning and preparation of the annual Graduation event under the supervision of Program and in collaboration with the events coordinator
• Monitor compliance of GME Exit Survey completion
• Submit list of Certificates of Completion to GME Office
• Coordinate the gathering of all data forms, final evaluations, procedure logs, badges and final program letter of completion for graduating residents training files
• Forward future email address to GME office for People Soft record
• Maintain Alumni database
• Complete any reimbursements required by the end of the fiscal year

• Issue continuing…