Faculty Support Assistant

University of Colorado Anschutz Medical Campus Department:
College of Nursing

Job Title:

Faculty Support Assistant Position #:  Job Summary

The purpose of this position is to perform a full range of administrative support tasks and processes for the Clinical Teaching and Research faculty while staffing the CU Nursing Faculty Support Desk in ED2N on the 4th floor. This position's administrative focus includes procurement and purchasing, document processing, maintaining electronic records, scheduling meetings, taking meeting minutes, handling all logistics for assigned meetings, and various other duties and tasks.

This position will also support various faculty committees with logistical support with booking rooms, setting up remote meeting options, taking meeting minutes, etc. Finally, this position will support logistics related to faculty recruitment and data entry in Interfolio as assigned.

• Provide consistent and high-quality administrative support to assigned Faculty within the CU College of Nursing.
• Faculty Support Requests should be processed within established deadlines and at the highest level of service with consistent execution.
• Categories of faculty administrative support may include printing, copying, scanning, ordering desk copies, booking travel, meeting logistics (room reservations, remote meeting setup, etc.), ordering parking codes as requested, processing mailing requests, providing basic computer support to faculty, basic document editing, formatting, as well as basic document creation.
• Coordinate faculty committee meetings, as assigned, including room scheduling, location, notification of members, distribution of reminder letter, and agenda.
• Attend assigned meetings, record minutes, and distribute minutes and appropriate attachments to all members.
• Expedite and distribute outgoing and incoming mail on a daily basis.

• Supports HR functions within the College of Nursing related to faculty, including but not limited to:
  Filing faculty forms, including supporting the annual evaluation of faculty in the OnLink database (Interfolio) folders and following established policies and procedures
• Helps faculty fill out appropriate forms to support their requests and helps in routing forms through the HR team for processing
• Supports recruitment processes as assigned by scheduling rooms, setting up remote meeting options, copying and collating materials as needed, helping candidates on their interview days, and other recruitment logistical tasks as assigned.

• Faculty will travel for a variety of reasons to any location. Faculty support will help faculty by routing travel requests for approval, purchasing registration, flights, and booking hotels. Once the trip is completed, they support the faculty by processing expenses in a timely manner and following all university policies. This position will also process procurement card reports for all expenses.

Onsite - this role is expected to work onsite and is located in Aurora, Colorado.

CU Nursing is an amazing place to be. We have the distinct advantage of being a part of a huge medical campus with three incredible hospitals - the VA, the nationally ranked University of Colorado Hospital, and the Children's Hospital Colorado, where our nursing students and faculty learn every day. From our beginning 125 years ago as part of the School of Medicine at CU Boulder to our current home at the Anschutz Medical Campus, the college has been a recognized leader in nursing education (ranked #10 in online MS graduate programs by U.S. News & World Report 2023).

Our faculty, students, and staff have been instrumental in shaping the profession of nursing and teaching the next generation of nurses while treating patients in our own nurse-led clinics. Be a part of an innovative, dynamic, diverse, and exciting workplace -- helping make great things happen.

Join us in our quest to boldly transform health together.

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package, including:

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement Plans:
  State pension (PERA Defined Benefit) or 401(a) - Employer contributes between 10% and 21.5% of your gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days:
  Between 12/year and 24/year (maximum accrual between 192 hours and 384 hours) - specific amount depends on length of total State of Colorado service
• Sick Days: 10/year (360-hour maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced-rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

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