Academic Services Professional Entry - Intermediate

Academic Services Professional (Open Rank: Entry
- Intermediate)

University of Colorado Anschutz Medical Campus Department:
Family Medicine

Job Title:

Academic Services Professional (Open Rank: Entry
- Intermediate) Position # – Requisition # 40944

Job Summary:

Key Responsibilities:

Rural Program 50% Coordination of Rural Program 1st year elective, including managing student roster, updating schedules and session learning objectives, reserving classrooms, arranging/maintaining supplies, contacting guest speakers, updating Canvas course, tracking attendance, submitting grades, etc. Administrative support for Rural Program including event/mtg coordination, admin support for faculty and students (arranging travel, reimbursements, etc.). Responsible for purchasing educational supplies and food orders for events, reconciling expense reports, and managing inventory.

DFM MSE 50% Coordination of FMMD courses, including Acting Internships (AIs) and electives. Responsibilities include managing student enrollment, updating Canvas course and Oasis course catalog, reserving classrooms, arranging/maintaining supplies, contacting guest speakers, submitting AHEC housing rotations, communicating with clinical rotation sites, ensuring sites and students receive necessary paperwork and evaluations, and students complete required credentialing. Update and maintain database of students interested in family medicine, FM course participation, and alumni/grad contact info.

Collaborate with Director of AIs and electives for annual continuous quality improvement (CQI) process Attend monthly Alpine coordinator and Post-Clerkship committee meetings and serves as primary liaison to the School of Medicine (SOM) for FMMD courses Provide admin support for MSE faculty, students, and Family Medicine Interest Group (FMIG) in accordance with university and departmental policies. Examples: arranging travel, submitting reimbursements, purchasing and set up for meetings and events, etc.

Monitor and track expenditures and assist leadership in maintaining budget awareness for FMIG and departmental activities.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Qualifications:

Minimum Qualifications:

Entry Level: A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution. Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis. Intermediate Level: A bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.

Substitution: A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis. One (1) year of professional-level experience. Applicants must meet minimum qualifications at the time of hire Preferred Qualifications Entry Level: One (1) year of experience working at a higher education institution. Administrative support experience in higher education, medical school or health sciences setting Prior experience working in an academic medical environment.

Familiarity with curriculum management and coordination. Intermediate Level: Two (2) years of experience working in administrative support and/or office management, preferably in an academic healthcare setting. Administrative support experience in higher education, medical school or health sciences setting Experience with University education and procurement software (eg. Canvas, Concur, Marketplace, EMS Room Reservation and Service) and policies

Knowledge, Skills, and Abilities:
Ability to communicate effectively, both in writing and orally, with a variety of internal and external partners. Knowledge of, or ability to…