CHCO Advocacy LIC Coordinator

CHCO Advocacy Lic Coordinator

University of Colorado Anschutz Department:
Office of Medical Education

Job Title:

CHCO Advocacy Lic Coordinator Position #:

– Requisition #:41090

Job Summary:

The Longitudinal Integrated Clerkship (LIC) Coordinator oversees the daily administrative tasks of LIC programs at various sites such as UCHealth (UCH), Kaiser (KP), Veterans Affairs (VA), Denver Health (DH), Children's Hospital of Colorado (CHCO), as well as sites in Colorado Springs and Fort Collins affiliated with the branch campus. Responsibilities include managing LIC activities like student and faculty scheduling, ensuring timely evaluations and assessments, coordinating with administrative staff at the University of Colorado School of Medicine and within specialty departments at LIC clinical sites, providing clerical support to the LIC director and department liaisons, and addressing students' questions, scheduling conflicts, and other needs by referring them to the appropriate person.

The successful candidate will possess excellent communication and organizational skills as well as the ability to successfully manage multiple self-directed projects, which may, at times, have competing priorities.

Key Responsibilities:

• Student and Faculty Scheduling- 40% Manage complex student and faculty scheduling for clinical experiences requiring monthly coordination and distribution of schedules. Monitor and provide continuous updates and communication with faculty and students as conflicts and changes arise. Assist LIC director(s) and other faculty in planning the year-long schedule of students' ambulatory clinical placements, inpatient experiences, on-call experiences, didactics, and assessments. Coordinate didactic schedules, including speakers' scheduling, programming logistics, collection, and compilation of student evaluations.
  
  Coordinate regular student meetings with LIC faculty, including the creation of reports and student performance summaries in all clinical realms at four-time points during the year. Serve as a point of contact for common classroom, meeting, and lecture spaces on the Anschutz Medical Campus in order to secure space for curriculum events. Use the university's room reservation system to find and reserve classroom or meeting spaces that meet the needs of the event type.
• Course/LIC Content Management- 40% Track student progression, requirements, assessments, and grades. Manage the LIC Canvas website, including updating course materials and arranging online quizzes and exams. Maintain shared folders and other website materials and learning aids. Record and track completion of faculty evaluations utilizing online evaluation systems. Participate in the scheduling and proctoring of exams and ensure there is appropriate proctor coverage and back up support as needed.
• Clinical Site Badging and Credentialing- 10% Act as a point of contact for Volunteer Clinical faculty in badging, credentialing and site agreements. Act as a point of contact for all student clinical badging processes. These processes are complex and differ between partner sites, requiring this position to develop, document, and maintain a comprehensive understanding of the various badging requirements and processes.
  
  This includes badging processes for University of Colorado Hospital, Children's Hospital Colorado, Veteran Affairs, and more. Gain familiarity and knowledge of policies and procedures for each partner's clinical requirements. Assists students in completing required paperwork and administrative documents for individual hospital systems. Regularly assess current badging practices with SOM Badging and the Clinical Pillar coordinator and seek to continually improve the efficiency and communication of these processes.
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