Operations Coordinator

Operations Coordinator

University of Colorado Anschutz Medical Campus

Department: Department of Surgery

Position #:  – Requisition #:40067

• Coordinate and support day‑to‑day departmental operations, strategic initiatives, and administrative activities within the Office of the Chair
• Assist with financial and procurement processes including expense tracking, invoice coordination, purchasing, reimbursements, and budget monitoring
• Prepare reports, dashboards, presentations, and operational summaries to support leadership decision‑making and departmental priorities
• Coordinate meetings, retreats, conferences, travel, and special events, including scheduling, logistics, vendor management, and communications
• Monitor project timelines, operational workflows, expenditures, and key performance indicators (KPIs) to ensure successful execution of departmental initiatives
• Maintain operational documentation, tracking systems, and reporting tools to support efficiency, organization, and business continuity
• Collaborate with faculty, staff, university partners, and external stakeholders to support operational goals, process improvements, and organizational effectiveness

• Support coordination and execution of departmental operational and strategic projects, including tracking deliverables, timelines, and outcomes
• Assist with project reporting, data collection, and implementation activities that support departmental planning and continuous improvement initiatives

• Support departmental communications, marketing, and engagement efforts through development and coordination of presentations, newsletters, reports, websites, and promotional materials
• Partner with departmental leadership and communications staff to support branding, messaging, stakeholder engagement, and visibility initiatives across programs and events

Onsite

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of your gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced rate RTD Bus and light rail service

Business Services Intermediate Professional

• Bachelor’s degree from an accredited institution
• 1 year of professional experience in an administrative, operational, or business support role in an academic, healthcare, and/or business‑related environment

Business Services Senior Professional

• A bachelor’s degree in business, business administration, social sciences, healthcare administration, or a directly related field from an accredited institution.
• Two years of professional‑level experience in an administrative, operational, or business support role in an academic, healthcare, and/or business‑related environment.

Business Services Principal Professional

• A bachelor’s degree in business, business administration, social sciences, healthcare administration, or a directly related field from an accredited institution.
• 3‑5 years of professional‑level experience in an administrative, operational, or business support role in an academic, healthcare, and/or business‑related environment.
• Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year‑for‑year basis.

• Experience scheduling meetings using Microsoft Outlook.
• Experience using project management software (e.g., Smartsheet).
• Experience managing financial transactions of an organization including preparing budgets, invoicing, reconciling, and reporting.
• Experience in an academic healthcare system.
• Familiarity with CU Systems (e.g., Marketplace, Concur, etc.).
• Knowledge of CU Medicine, UCH and/or University of Colorado policies, rules and regulations, and administrative structure.

• Proven experience applying critical thinking to tasks and…