Project Administrator II

About Us

Intermountain Electric (IME) brings decades of experience as a trusted leader in electrical contracting. Founded in 1946, we began as a small company in Denver, CO, and have since grown to be part of the largest specialty contractor in North America. Today, we work with owners and contractors nationwide, delivering complex construction solutions across various industries, including aviation, mission critical, entertainment, and healthcare.

At IME, our people are our most valuable asset. We are committed to fostering a culture that prioritizes safety, quality, and professional growth. Joining IME is more than just finding a job—it's about building a career with opportunities to advance and make an organizational impact. Power your future with IME and be a part of a team that drives success in every project.

Intermountain Electric, Inc. (IME) is celebrating 80 years of powering progress across Colorado. Our office teams help deliver safe, smart, and reliable electrical solutions through our people and partnerships, the IME Way.

Through strategic planning, collaboration, and technical excellence, and guided by our values of Integrity, Safety, Ingenuity, Relationships, Craftsmanship, and Spark, we empower our professionals to innovate, support our field teams, and strengthen the partnerships that move our work forward.

Join a team where your expertise fuels the systems that keep communities running!

Project Administrator II supports construction projects by managing advanced financial, administrative, and contract processes throughout the project lifecycle. This role partners closely with project management and finance teams to ensure accurate project setup, compliance, financial tracking, and successful project close-out while contributing to team development.

Contract Administration

• Review and manage project contracts to ensure compliance with terms and conditions.
• Coordinate contract changes, amendments, and renewals.
• Maintain accurate and current contract records.
• Request and track insurance certificates, tax exemption certificates, and bonds as required.

Project Setup & Coordination

• Coordinate job bookings with clients and project managers.
• Ensure accurate project setup, including scheduling, resource allocation, and material procurement.
• Facilitate change orders, budget revisions, schedule updates, and RFIs.
• Prepare O&M manuals and support project closeout activities.

Billing, Collections & Financial Management

• Manage billing processes to ensure accuracy and alignment with project milestones.
• Support collection efforts and address billing discrepancies in collaboration with the Project Manager.
• Contribute to budgeting, forecasting, and financial reporting, including project rollouts and projections.
• Monitor project expenses, identify variances, and support profitability optimization.
• Track committed costs, purchase orders, and invoice matching to mitigate project risk.

Document Control & Compliance

• Organize and maintain comprehensive project documentation, including contracts, plans, permits, and correspondence.
• Ensure document quality, accuracy, and readiness for potential legal use.
• Maintain confidentiality and manage sensitive information securely.
• Support processes related to tax-exempt projects and compliance requirements.

Lien Management

• Identify potential lien situations and initiate lien processes when required.
• Coordinate with legal counsel and stakeholders to enforce liens and resolve disputes.
• Maintain detailed lien records and supporting documentation.

Team Support & Development

• Provide training and mentorship to team members, including new hires.
• Support the development of team capabilities and promote knowledge sharing.
• Perform additional duties as assigned.

Additional duties as assigned.

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite, PDF software (Bluebeam preferred), and project management tools such as Procore.
• Working knowledge of financial systems, including JDE.
• Strong understanding of construction contracts, billing practices, and lien laws.
• Knowledge of client requirements and applicable state, federal, and local regulations,…