Proposal Manager

About Us

We are a single-source solution for the design and implementation of sophisticated mechanical and plumbing systems. Our integrated in-house production model utilizes coordinated BIM models to produce precise fabrication documentation to help ensure accurate installation.

This Proposal Manager role is ideal for someone who blends creativity, curiosity, and discipline to strategically translate complex ideas into clear, compelling content that helps win work and projects. The role owns proposals from start to finish, collaborating across teams and balancing multiple deadlines with strong organization and attention to detail. If you’re driven, detail-oriented, and energized by turning complexity into clarity, this role offers a meaningful opportunity to make an impact.

• Lead end-to-end proposal lifecycle management from pre-RFP planning through final submission
• Develop and manage proposal schedules, timelines, and deliverables
• Ensure all proposals meet client requirements, compliance standards, and deadlines
• Coordinate proposal strategy sessions, kickoffs, and review meetings
• Write, edit, and tailor proposal narratives, qualifications, and executive summaries
• Translate technical input into clear, compelling, and client-focused messaging

• Maintain and continuously improve proposal content libraries and boilerplate materials
• Ensure consistency in branding, tone, and messaging across submissions
• Partner with Estimating, Project Management, Operations, and Preconstruction Teams to gather technical inputs
• Work with Business Development leaders to align proposals with win strategies
• Coordinate with subject matter experts to develop accurate and competitive submissions
• Ensure all submissions comply with RFP/RFQ requirements and formatting guidelines
• Conduct thorough quality reviews for accuracy, completeness, and professionalism
• Manage proposal documentation, version control, and final packaging
• Develop and refine proposal processes, templates, and workflows
• Track proposal metrics (win rates, turnaround times, etc.)
• Identify opportunities to improve efficiency, quality, and success rates

• 3–5+ years of experience in proposal management, business development, or preconstruction support
• Strong writing, editing, and document management skills
• Proven ability to manage multiple proposals under tight deadlines
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel)
• Exceptional organizational and attention-to-detail skills

Preferred:

• Bachelor’s degree or coursework in business, communications, marketing, or construction management, or related field.
• Experience in construction, mechanical contracting, or engineering environments
• Familiarity with RFP, RFQ, and design-build procurement processes
• Experience with proposal tools (InDesign, CRM systems, or content libraries)
• Proficient in Microsoft Office Suite (Outlook, Word, Excel).

Compensation Range:

Minimum annual base salary $80,000 to maximum annual base salary $110,000; DOE

Other Compensation: position is eligible for an annual discretionary bonus.

Benefits:
As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, and employee assistance and wellness programs.

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To successfully perform the essential functions of this job, an employee must be able to:

• Walk, stand, sit, talk, and listen:
  These are essential for performing daily tasks and interacting with workforce.
• Use hands to handle or feel objects, tools, or computer keyboards:
  This requires dexterity and fine motor skills.
• Maintain visual acuity:
  Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus are essential for ensuring safety and accuracy in various tasks.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.…