Operations & Procurement Specialist (Business Services Professional

University of Colorado Anschutz Biochemistry & Molecular Genetics Operations & Procurement Specialist (Business Services Professional) Position # – Requisition #40886 Job Summary

This role is a fantastic opportunity for individuals who thrive in dynamic, multi-faceted environments and enjoy making significant contributions to the smooth operation of a department. By providing comprehensive office support, you will be the backbone of our team, ensuring that everything from procurement and travel coordination to office operations runs seamlessly. This position is critical to the efficiency and communication within the department, supporting both the everyday administrative tasks and the more specialized needs of our administration, researchers, and faculty.

You will be directly involved in high-impact projects, such as coordinating the purchase of scientific equipment, and supporting the department’s internship programs. Every day will bring new challenges and opportunities to engage with a variety of tasks, from assisting the department chair with travel arrangements to facilitating bi-monthly faculty meetings. This role is perfect for someone who wants to be at the heart of departmental operations, making a tangible difference in the day-to-day and long-term success of our academic and research missions.

• Provide general office support for all department members, including mail coordination, phone list creation, office supply management, printer services training and support, and oversight of shared spaces.
• Collect and record monthly personnel time data and produce bi-annual audit reports.
• Manage the department’s internship programs including applications, travel arrangements, intern communications, and all coordination related to the programs.
• Serve as a backup approver for university conference room scheduling and communicate scheduling information.
• Handle all procurement transactions for the department, including purchase orders, PCard purchases, travel and other reimbursements.
• Assist with new Marketplace requests, including large equipment orders and coordinate with the Director on invoice processing, receiving, and resolving discrepancies.
• Support the Chair, Director, and department committees with calendaring, travel arrangements, and expense reconciliation.

Hybrid – This role is eligible for a hybrid schedule of 4 days per week on campus and as needed for in-person meetings in Aurora, CO.

Our department conducts research across a wide biological scale for fundamental scientific understanding with applications to many disease contexts. The overarching goal is to reach a level of molecular insight that helps develop therapeutic approaches to disease.

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of your gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

• Bachelor’s degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution and 1 year of professional-level experience in business administration, procurement, office operations, travel coordination, financial transaction support, program coordination, or other operational support directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

• Experience in office administration or management within an academic or research…