Operations & Procurement Specialist

Position Overview

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The Operations & Procurement Specialist is responsible for supporting and coordinating procurement, vendor management, operational, facilities, and real estate initiatives across the organization. This role serves as a key partner to leadership and cross-functional teams to ensure the organization maintains efficient operations, strategic vendor partnerships, cost-effective purchasing practices, and well-managed facilities and real estate projects.

The Operations & Procurement Specialist oversees procurement activities, vendor relationships, operational improvement initiatives, facility-related projects, and real estate coordination. This position is also responsible for establishing project timelines, coordinating stakeholders, monitoring progress, and ensuring projects remain on track to meet organizational goals and deadlines. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage multiple initiatives simultaneously while driving accountability, operational efficiency, and continuous improvement.

Remote – travel 25% overall of the time, this person will need to travel to clinics when we are implementing new systems and process, as well audits.

Coordinate and support procurement initiatives across the organization, including sourcing, purchasing, vendor selection, and contract administration. Manage purchasing activities for medical, office, facility, and operational supplies across multiple locations. Analyze purchasing trends and spending patterns to identify opportunities for cost savings, standardization, and operational efficiencies. Assist with vendor evaluations, pricing reviews, negotiations, contract renewals, and service agreements. Identify opportunities to consolidate vendors and optimize organizational purchasing strategies.

Maintain procurement records, contracts, purchase documentation, and vendor-related files. Ensure procurement activities align with organizational goals, budgets, and operational needs.

Serve as a primary point of contact for vendor relationships and ongoing vendor performance management. Coordinate vendor onboarding, implementation, compliance requirements, and issue resolution. Monitor vendor performance and service delivery to ensure contractual obligations and organizational expectations are met. Build and maintain strong vendor partnerships that support operational success and organizational growth. Collaborate with internal departments to evaluate vendor effectiveness and identify improvement opportunities.

Coordinate operational projects, facility repairs, maintenance activities, equipment installations, and site-related initiatives. Serve as a liaison between internal stakeholders, vendors, contractors, property managers, and service providers. Support real estate activities, including lease administration, renewals, office relocations, site expansion projects, and facility improvements. Monitor facility and real estate-related expenses, timelines, and project milestones. Assist with planning and coordination for new locations, renovations, relocations, and occupancy readiness activities.

Support process improvement initiatives that enhance operational effectiveness and scalability.

Develop project plans, timelines, milestones, and implementation schedules for procurement, operational, facility, and real estate initiatives. Coordinate activities across departments to ensure…