Residential Data and Grant Manager

Job Details:

Job Location:

GOALS - 14991

E. Oxford Ave.

- Aurora, CO 80014, Position Type:
Full Time, Salary Range: $26.44 - $27.94 Hourly, Travel Percentage:
Some, The Data and Grants Manager provides administrative, data, quality assurance, compliance, and reporting support for Family Tree’s House of Hope and GOALS residential programs.

• Monitor HMIS data for timeliness, completeness, and accuracy.
• Conduct regular HMIS quality assurance reviews and identify trends or corrections needed.
• Complete data reviews and provide feedback and coaching to program staff.
• Conduct file audits and quality assurance reviews.
• Identify documentation gaps and work with Program Managers and staff to resolve them.
• Monitor data and documentation practices for consistency across House of Hope and GOALS.
• Support accurate and timely entry and maintenance of program information in required systems.

• Maintain and prepare TANF logs and related documentation.
• Verify TANF Benefits with County Partners
• Support preparation of grant and contract reports for Residential Services.
• Gather, analyze, and organize program information needed for funder reporting.
• Monitor reporting deadlines and communicate requirements to program leadership.
• Assist the Program Managers in ensuring accurate reporting to funders and organizational leadership.
• Track grant and contract deliverables and identify potential compliance concerns.

• Help ensure House of Hope and GOALS comply with contractual and funding requirements.
• Monitor program documentation and data against grant requirements.
• Maintain awareness of reporting and documentation standards associated with residential funding sources.
• Communicate compliance concerns to the Vice President of Homelessness Programs and Program Managers.
• Assist with preparation for audits, monitoring visits, and funder reviews.
• Maintain organized records supporting program and funding compliance.

• Conduct regular One Home data review and quality assurance.
• Support staff training related to One Home and applicable data processes.
• Identify recurring data or workflow issues and recommend improvements.
• Serve as a resource to staff regarding data systems and reporting expectations.

• Track GOALS program outcomes and performance measures.
• Maintain accurate outcome data and reporting tools.
• Support leadership in monitoring progress toward program goals.
• Develop or maintain tracking systems that make program performance easy to understand and monitor.
• Identify trends, gaps, and areas requiring additional attention.

• Maintain SharePoint resources and ensure current forms, processes, and administrative materials are accessible to staff.
• Review and update program paperwork, forms, and administrative processes as needed.
• Help create clear and efficient workflows for documentation and data management.
• Maintain organized program records and administrative resources.
• Identify opportunities to improve efficiency, consistency, and accountability.

• Provide staff training related to data entry, HMIS, One Home, file management, documentation, and reporting requirements.
• Develop training materials and reference resources as needed.
• Provide ongoing technical assistance and coaching regarding documentation and data quality.
• Partner with Program Managers to identify training needs.
• Support onboarding of new staff regarding data and file management expectations.

• Work closely with the House of Hope and GOALS Program Managers to address documentation, data, workflow, and compliance issues.
• Provide…