Administrative Assistant II

Job Summary

The clinical units at the School of Dental Medicine provide thorough and comprehensive dental care at significantly discounted rates. As a teaching facility, care is provided by dental students and residents under the supervision of highly skilled faculty who oversee all aspects of treatment.

The position exists to manage and operate the Information/Reception areas of the dental clinics. Triage and direct phone, in/walk‑in inquiries and facilitate efficient and professional patient, student, faculty interaction. Greet and register new patients in electronic health record system. Schedule appointments for students through electronic health record system. Screen new patients by having discussion of student providers and faculty supervision, time commitment, and financial responsibilities.

Schedule appointments, confirm information, and accept payments.

Front Desk Reception / Phones / Virtual Communication (50%)

• Greet and assist virtual, phone and walk‑in customers.
• Schedule and prioritize appointments through the electronic health record (EHR) system for student providers and clinic patients.
• Page students, staff and faculty and take messages as necessary.
• Provide exceptional customer service to the 250+ patients seen daily.
• Answer all incoming calls and disseminate appropriately to the correct person or department.
• Handle patient inquiries and provide information regarding dental school policies.
• Interpret clinic procedures and patient access guidelines to respond to non‑routine phone, virtual, and walk‑in inquiries.
• Determine appropriate referrals or escalation steps for patient concerns involving scheduling, clinic policies, financial questions, or student/faculty follow‑up.

Patient Check‑In/Check‑Out, Scheduling/Payment (50%)

• Greet patients and monitor patient check‑in and check‑out.
• Schedule appointments through the electronic health record (EHR) system for student providers and clinic patients.
• Maintain and retrieve confidential patient records, including updating patient information and signatures.
• Understand school financial policies.
• Register new patients in electronic health records.
• Work with faculty, students, coordinators and other staff to solve scheduling and/or billing issues.
• Verify financial information and notify patients if payment is due.
• Accept payments from patients for planned, in process, or completed treatment.
• Facilitate efficient, professional, and confidential patient/student/faculty interaction.
• Facilitate the release of dental records for requesting patients, legal and/or private dental practices.
• Review patient registration, scheduling, payment, and record information for discrepancies and resolve issues using established clinic, EHR, and financial procedures.
• Apply scheduling, payment, and records‑release guidelines to determine appropriate next steps when patient requests or documentation are incomplete, unclear, or require additional review.

Other Duties (Non‑essential Function)

• On occasion, this position may be assigned other duties needed to help drive the vision, fulfill the mission, and uphold the organizational values of CU Denver/Anschutz and the SDM.

Onsite – this role is expected to work onsite and is located in City, State.

Position may be assigned weekend and/or evening shifts. Position may be assigned a 4/10 work week schedule.

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of your gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 15/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced rate RTD Bus and light rail service

Minimum Requirements

• Two years of general clerical experience, which includes one year of experience working in a medical/dental environment.
• College or university coursework, appropriate to the work assignment, may substitute for the experience on a year‑for‑year basis but not for the one year of experience working in a medical/dental environment.

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