Temporary HOPE Events Coordinator

Job Summary

University of Colorado Anschutz Medical Campus, Office of Medical Education - Office of Student Life. The HOPE Events Coordinator is a temporary position, limited to no more than 9 months. This role supports students’ emotional and physical well‑being and intellectual, cultural, and social development outside the formal instruction program. Functions include student counseling, career guidance, residence life, multicultural affairs, student activities and organizations, recreation services, and intramural athletics administration.

Entry‑level professionals work under the Manager of Student Affairs & Events, exercising discretion, analytical skill, personal accountability, and responsibility in a wide range of areas including academic, administrative, managerial, and student services functions. The primary responsibilities are executed in a training and development capacity.

• In collaboration with the Manager of the HOPE department this position is responsible for the successful execution of program events such as the Youth Summit, Unity Mixer, New Faculty Welcome, and HOPEcoming and others.
• Position manages reservations and collaborates with other departments such as facilities, etc. for event preparation.
• Position handles catering, technology setup, and materials preparation.
• Position proofreads and edits letters, ads, invitations, web content, etc. for accuracy.
• Sends out advertisements and invitations, keeping track of RSVPs if needed.
• Print programs, signage, etc. and gather supplies for events.
• Position will have to utilize strong time management skills to balance multiple projects throughout the year that coincide and decide on priorities in daily tasks.
• Draft Official Function Forms for event expenses.
• Prepare expense reports for event and office purchases.
• Compiles feedback and prepares post‑event reports.
• Provides event support for student interest group events such as reserving rooms and supporting financial needs in compliance with university and departmental policy.

• Create and send weekly newsletter that shares important information with the SOM student body.
• Create monthly newsletter that shares important information with the SOM community partners.
• Compile advertisements, documents, and notices for student interest groups and all of SOM.
• Organize newsletter by removing old content and maintaining its format.
• Put out calls for contents to student interest groups.
• Gather, organize and advertise all upcoming events and community engagement opportunities.
• Creates and organizes content for HOPE social media platforms.

• Maintains student interest group leadership, contact information and bylaws and keeps historical data.
• First point of contact for student interest groups.
• Position is responsible for tracking and processing purchases for SIDE, Student Interest Groups, and other approved student needs.
• Decides whether specific expense requests are sensitive and what additional level of review may be required for this (involves interpretation of policy as well as judgment).
• Prepare agendas, take meeting minutes, and distribute follow‑up action items for HOPE committees and working groups.

• Gathers and maintains prospective students’ information (collected from recruitment events).
• Creates and manages email campaign to prospective students.
• Completes conference registration.
• Coordinates with UME and GME to organize student and faculty volunteers for recruitment events.
• Provides logistical support for conference attendees.

• Manages HOPE shared inbox.
• Maintain databases for contacts, volunteers, and community partners.
• Assist in coordinating outreach efforts to increase awareness surrounding health opportunities at CUSOM.
• Represent HOPE at campus and community events, fairs, and information sessions.

• Provide staff support for the Associate Dean of HOPE, Director of HOPE initiatives for Undergraduate Medical Education, Director of HOPE initiatives for Graduate Medical Education,…