Post-Award Grant Coordinator

Post-Award Grant Coordinator

Description

University of Colorado Anschutz Medical Campus

Department:
School of Medicine, ACCORDS

Job Title:
Post-Award Grant Coordinator

Position #: – Requisition #: 39900

• Provide excellent and responsive customer service to PIs and program managers.
• Manage a portfolio of awarded grants/projects and subcontracts ensure proper compliance for all expenses, reporting and PI support needs.
• Work with the Office of Grants and Contracts to ensure the project is correctly established in financial system and invoicing is scheduled when appropriate, including processing any re-budging of project as necessary.
• Upon award of a grant, execute all new project account (speedtype) activity, including notifying various payroll liaisons, etc.
• Process expenditure transactions and monitor for allowability (Uniform Guidance compliance), including p-card, travel, invoices, purchase orders, payroll expense transfers and allocations.
• Assist with SOWs and Vendor setup.
• Process vendor agreements, MOUs, non-employee agreements, and DUAs, as necessary for projects.
• Prepare and submit journal entries, as needed.
• Prepare budget variance reports for all grants and review monthly with the Grants Team Manager and grant PI/Project Manager, or more frequently as needed. and maintain documentation of these reviews.
• Review accounts in deficit and seek resolution in conjunction with the Office of Grants and Contracts, PI/Project Manager, and DFA.
• Work with Children’s Hospital Colorado and UC Health to manage and submit new requests for Master Service Agreements for project work.
• Process any subcontracts associated with portfolio of awarded projects in conjunction with OGC subcontracts team and enter associated Standing Purchase Order.
• Work with the Grants and Contracts Manager and PIs, or their designees, to facilitate the process of requesting, executing, tracking, verifying services and reconciling subcontracts.
• Meet regularly with OGC post-award specialist assigned to ACCORDS to address issues requiring OGC investigation and correction.
• Meet regularly with PIs and program managers to facilitate communication regarding the status of all grants and contracts speed types.
• Execute all post-award accounting duties necessary for the management of the grants and contracts including projections, journal entries, payroll expense transfers.
• Provide expense documentation to OGC invoicing team as needed.
• Manage close‑out of completed projects.
• Help monitor Post Award combined email boxes, as assigned.
• Help PIs manage internally funded projects and awards.
• Maintain accurate and comprehensive ACCORDS grants database for all grants and contracts submitted (funded, in review, not funded) including proposed dates, direct and indirect costs, PIs, personnel and their effort committed, and short description.
• Maintain knowledge of current and new CU and funding agency policies.
• Respond to requests for information, bio sketches, Other Support documents and proposed subcontracts for research faculty and PRAs.
• Provide direction to department faculty and research staff regarding Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting. This may involve presentations to ACCORDS PIs, ACCORDS Leadership and assistance with training other grant team members.
• Attend local and national conferences and trainings regarding sponsored research programs, as appropriate and approved.
• Participate on committees pertaining to process improvement, strategic planning and organizational development as requested.
• Other duties as assigned.

Hybrid

• Medical:
  Multiple plan options
• Dental:
  Multiple plan options
• Additional Insurance:
  Disability, Life, Vision
• Retirement 401(a) Plan:
  Employer contributes 10% of your gross pay
• Paid Time Off:
  Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses
• ECO Pass:
  Reduced rate RTD Bus and light rail service

• A bachelor's degree in accounting, finance, business administration, public administration, or a directly related field from an accredited institution.
• One (1) year finance/accounting experience, working with budgets.

• A bachelor's degree in accounting, finance, business administration, public administration, finance, or a directly related field from an accredited institution.
• Two (2) years of experience working in sponsored projects post-award administration.

• A bachelor's degree in accounting, finance, business administration, public administration or a directly related find from an accredited institution.
• Three to five (3-5) years of experience in sponsored projects post-award administration.
• A combination of education and related…