Project Financial Specialist

University of Colorado Anschutz Department:
Office of Grants & Contracts, Financial Services Job

Title:

Sponsored Project Financial Specialist

Position #:  – Requisition #:40826

The Office of Grants and Contracts (OGC) is responsible for the central administration of research awards and provides service to principal research investigators and administrators for the purposeof obtaining and administering extramural funds in compliance with university and sponsor guidelines. University of Colorado has alarge portfolio of sponsored research with great variety, including

Federal NIH grants, Federal NSF grants, many other Federal grants,Federal contracts, State grants, State contracts, private industryclinical trials, association grants and much more.

• positive energy, motivation, vision, and a desire for continuous learning
• a strategic mind-set and forward-thinking
• a belief that strong relationships are key to success
• a can-do attitude
• a focus on providing solutions based on the requirements and necessary outcomes of those whom we serve

• Review all awards for terms and conditions, billing, and payment information, reporting requirements, and any other provided information to perform the setup of the award in the Peoplesoft Grants system.
• Communicate with Sponsor if F&A rate or dollars have notbeen applied correctly.

• Complete monthly and quarterly billing of contracts to createaccount receivables. Work with sponsors and departments for allinvoicing concerns, questions, and actions.
• Submit invoices to sponsors according to award/contract requirements.

• Prepare and submit financial reports by the due date including
  
  Federal Financial Status Reports and non-Federal Reports of Expenditure based upon sponsor deadlines.
• Perform tasks necessary to determine if changes are needed tobring the project into compliance with the applicable requirementfrom the sponsor.

• Monitor project budgets, indirect cost rates and charges,overspending, fiscal and sponsor compliance.
• Use of the grants Work Centre and other provided tools to properly monitor portfolio. This includes analyzing the tools toensure that needed information is provided. If tools are lacking,this should be communicated to leadership for improvement opportunities and changes.

• Perform close-out, deliverables are met, cash is equal to zero,outstanding encumbrances are cleared, cash transfers to departmentaccounts are completed and revenue reconciliation is complete.
• Monitor projects throughout the life at least quarterly toensures that revenues are applied correctly in People Soft byreconciling the accounts receivable and revenue recognitionprocesses.

• Monitor the reallocation of expense approvals for compliance with various policies.
• Apply documentation to explain errors and to supporttransactions for review.

• Investigate all sub-award agreements for the budget period and analyze the language of the contract to determine if carry forwardis allowed.
• Ensure changes are not required for the partially executedcontract. If an error is found, communicate information back to thecontracts team for further review and changes.

• Conduct regular meetings with departments and respond timelyand professionally to emails and phone calls from sponsors,principal investigators, department administrators and other OGCunits.

In addition to theduties above, appointments at this level will join process improvement working groups with internal and external parties.

This role is eligible for a hybrid schedule of a minimum of 2 daysper week on campus and additional days on campus as needed for training, in-person meetings or during peak times.

This exciting opportunity gives you the chance to:

• Participate in professional development opportunities to growyour career.
• Build relationships with other departmental staff, focused on understanding needs along with opportunities for improving processes.
• Partner with other financial staff in developing key financial performance tools and share them with departmentalstakeholders.
• Become part of a department where inclusiveness and culture arevalued.
• If…