Records Manager; Administrator IV - Office of Professional Standards

Position: Records Manager (Administrator IV) - Office of Professional Standards
Department Information This position is open only to Colorado state residents.

The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan to help them navigate the complexities of government so they can thrive. We are driven by our values of service, teamwork, accountability, integrity, and respect.

The vision of the department is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video !

Description of Job

This position is located in the Office of Professional Standards of the Department of Revenue (DOR) Located in our Lakewood Office/Remote. The professional in this position is r esponsible for management of the operations and functions of the Records Unit. Oversees and maintains all Police records and automated information systems, including policy compliance with audit requirements for the accuracy, security and operational use of Criminal Justice Information System data.

Ensures accurate and thorough information is provided to the internal and external users of the Records Unit.

Job Duties:

Record Keeping and Maintenance

• Maintain accurate and timely records as stipulated by CBI and FBI requirements; understand and implement reporting schedules effectively.
• Stay informed about all relevant laws, rules, and regulations governing law enforcement crime reporting and statistics; provide guidance and training to staff to ensure adherence to these standards.
• Facilitate the safe transfer of data and case file information to Colorado District Attorneys as required for case management and discovery purposes.

System Management

• Oversee the management of the record-keeping program, making informed decisions regarding system requirements based on the reporting needs of the CBI and FBI, while ensuring system integrity and security.
• Work collaboratively with the CORA (Colorado Open Records Attorney) and various divisions within the agency to gather and release information in compliance with applicable laws and policies.

Evidence Management and Audit

• Direct evidence management across the department; cooperate with Agents in Charge (AICs), evidence technicians, and division directors to ensure that evidence is stored and maintained according to established policies and procedures.
• Assist with audits conducted by the Internal Affairs Investigator regarding the evidence program, ensuring compliance with the agency's policies and procedural updates.
• Foster open communication with partner agencies to enhance collaboration and facilitate the sharing of information related to evidence and records management.

Minimum Qualifications , Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H1B4XX
ADMINISTRATOR IV

Minimum Qualifications:

Experience Only:
Seven (7) years of official records management experience that required applying federal or state law to records management practices.

OR

Education and Experience:

A combination of related education in criminal justice, mathematics, statistics, legal, information management, business administration, or closely related, as determined by the agency and/or relevant experience with records management in a law enforcement agency or an occupation related to the work assigned, equal to seven (7) years

NOTE:

If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Special

Qualifications:

• Applicants must successfully pass a background investigation and a tax check prior to appointment.

• Must possess and maintain a valid Colorado Driver's License (at the time of application).

Preferred Qualifications:

The ideal candidate will possess the following skills:

• Experience working with Colorado Statutes and, laws, in a state regulatory environment.

• Demonstrated experience with NIBRS reporting and compliance.
• Familiarity with local, state, and federal law regarding data handling, privacy, and records retention.

• Records management experience.

• Preferred certification in records mangement in a law enforcement agency.

• Experience with digital evidence management in the Axon  environment.

• Excellent communication and interpersonal skills.

• Expereince in data reporting.

• Experienced in advising senior management on decisions.

• Proven ability to determine the systems, guidelines, and programs used.

• Proven success organizing and tracking workload.

• Proven ability to work independently and experience working in a remote environment.

• Proficiency in Google Suite.

Conditions of Employment with the…