Research Administration Specialist

Research Administration Specialist

University of Colorado Anschutz Medical Campus

Department of Pathology

Position #  – Requisition # 39045

The Department of Pathology is excited to recruit a motivated candidate who will fill the role of Research Administrator (Research Services Principal Professional). The successful candidate will oversee research program administration, operational support and post‑award financial management of grants and contracts.

• Post‑award finance reports – 20%:
  Monthly oversight of all PI’s grants and funding sources, including pilot awards (e.g., Cancer Center). Maintain communication with the UCCC per Pathology faculty pilot grants and request CC’ on reports.
• Projections of expenditures; total supplies/month; personnel/month (dashboards).
• Meet with PIs every other month or more frequently as needed to evaluate payroll distributions.
• Work with Department Administrators on payroll distributions and PETs.
• Assist PASS Core/PIs with other support (OS) and progress report (RPPR) information – 10%.
• Maintain current OS for all Research PIs; update quarterly.
• Coordinate with OGC and PASS core for pending grant submissions (PI, MPI and Co‑PI).
• Communicate with PASS core per effort on proposal for RPPR submissions – research equipment – 10%.
• Maintain database of current pathology research equipment including location and maintenance records.
• Assist the chair of the equipment committee with tracking service contracts.
• Database will note dates of latest service, renewal dates, and research person responsible.
• Calculate annual costs of equipment maintenance.
• Assist with filling out green tag forms for disposable equipment (research personnel will send info and are responsible for wiping down equipment) – research travel awards – 10%.
• Initiate and maintain web application form.
• Ensure applications are distributed to award committee.
• Send award notices to trainees CC’ing pathology travel – maintain current list of pathology trainees – 10%.
• Include lab, student or postdoctoral fellow, email.
• Coordinate with Path IT for email lists for trainees and research personnel, update semiannually – webspace – 10%.
• Coordinate with SOM liaisons for space assignments.
• Keep updated list of lab personnel/space assignments – assist Vice Chair for Research – 10%.
• Research faculty meetings: update on current grants/awards and other honors for newsletter.
• Assist with lunch orders for Grants and Grub and/or faculty meetings or recruitments.
• Maintain current research faculty email distribution list.
• Maintain a digital display of research events and information (TBD) – maintain SOP for new faculty onboarding – 10%.
• Include information on how to access Marketplace, Procurement, department contacts – facilities and routine orders – 10%.
• Maintain dry ice and liquid nitrogen orders.
• Communicate and coordinate with facilities for repairs, work orders, etc.
• Maintain stock of office supplies.

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in‑person meetings.

• Medical:
  Multiple plan options.
• Dental:
  Multiple plan options.
• Additional Insurance:
  Disability, Life, Vision.
• Retirement 401(a) Plan:
  Employer contributes 10% of your gross pay.
• Paid Time Off:
  Accruals over the year.
• Vacation Days: 22/year (maximum accrual 352 hours).
• Sick Days: 15/year (unlimited maximum accrual).
• Holiday Days: 15/year.
• Tuition Benefit:
  Employees have access to this benefit on all CU campuses.
• ECO Pass:
  Reduced rate RTD Bus and light rail service.

Bachelor’s degree from an accredited institution and 3‑5 years of professional experience in laboratory management or research administration. An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment. Applicants must meet minimum qualifications at the time of hire.

• Master’s degree in health or business administration, accounting, finance, or other closely related field.
• Experience working with University of Colorado Systems or equivalent academic…