Fellowship Program Coordinator

Position: Fellowship Program Coordinator (Open Rank)
University of Colorado Anschutz Medical Campus

Department:
Pediatrics, Section of Infectious Disease

Job Title:

Fellowship Program Coordinator (Open Rank)

Position #:  

- Requisition #:39175

Job Summary:

This is a full-time position in the Department of Pediatrics, Section of Pediatric Infectious Diseases. This position works closely with the Fellowship Program Director (PD) and the education team. The Program Coordinator is responsible for working with faculty and fellows in all aspects of the Pediatric Infectious Diseases Fellowship at the University of Colorado. This includes recruitment of fellows, orientation, tracking of requirements, evaluation of fellows, faculty, and program components, and working with the PD on annual surveys and reports.

In addition, this position is responsible for implementing and overseeing the educational experiences for all learners who come through Pediatric Infectious Diseases. This team member will manage resident, medical student, and other trainee rotations.

Examples of Work Performed (All Levels):

The duties and responsibilities of the position include, but are not limited to:

General Program Management:

* Onboards new fellows or visiting residents/learners, organizes orientation, and collects paperwork associated with exiting fellows.

* Maintains Med Hub database.

Scheduling, Evaluations, & Didactics:

* Coordinates dissemination and monitoring of annual rotation and call schedules; updates schedules as necessary to maintain accuracy.

* Organizes schedules for all residents, medical students, observers, and visiting learners.

Accreditation and Compliance:

* Supports compliance with ACGME program requirements, GME policies and procedures, and related departmental policies.

* Maintains and monitors ACGME accreditation requirements.

Finance:

* Tracks budget items and fellow funding based on information provided by Business Manager and Program Director(s).

* Processes fellow expenses in the appropriate hospital and University systems.

Recruitment:

* Organizes the application review process for deciding who is invited for interviews, inviting fellow applicants, organizing the interview day schedules, overseeing the virtual interviews on the interview days, organizing the evaluations, and organizing the applicant ranking meetings.

* Collects and organizes information on applicants from the national resident applicant database, Electronic Residency Application Service (ERAS).

Event Planning:

* Coordinates graduation events and other gatherings throughout the year for the fellowship.

Additional Essential Functions Performed at the Senior Level:

General Program Management:

* Initiates annual review of the Program Manual, makes edits as needed, and drafts new policies based on changing requirements and expectations.

Scheduling, Evaluations, & Didactics:

* Creates and updates education material and resources for Pediatric Infectious Diseases learners rotating with the program.

Accreditation and Compliance:

* For the annual program review, pulls data, collects information, and drafts a complete review for PD and APD review and editing.

Finance:

* Develops annual program budget and fellow funding plans and implements processes to meet the program's budget expectations.

Recruitment:

* Analyzes recruitment and Match processes and outcomes, and makes proposals for related adjustments for future recruitment seasons

Work Location:

Hybrid - this role is eligible for a hybrid schedule of three (3) days per week on campus and as needed for in-person meetings.

Why Join Us:

Welcome to the Section of Pediatric Infectious Diseases at the University of Colorado, Anschutz Medical Campus. We are a friendly and diverse group that has grown significantly over the last 15 years, becoming one of the larger Pediatric Infectious Disease Sections in the United States with over 30 full-time faculty and with a competitive fellowship that draws top candidates every year.

Our growth parallels the remarkable growth of the Department of Pediatrics, Children's Hospital, and the Denver metro area. Our work focuses on medical education, providing the highest level of clinical care, and scientific investigation, and our faculty and staff have diverse interests within these areas.

The University of Colorado Anschutz Medical Campus is a public education, clinical, and research facility serving 4,500 students and is a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually.

Powered by our award-winning faculty, renowned researchers, and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care.

Why work for the University?

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