Coordinator- Records Management Unit Canon City Government

Position Summary

Under general supervision, performs a variety of administrative support functions to produce and maintain all crime reports, traffic accident reports, arrest reports, citations, and informational reports for the City of Cañon City Police Department.

Under minimal supervision the incumbent:

• Leads a crew of employees responsible for maintenance of police records and digital evidence.
• Provides expertise and guidance to Technicians I and II – Police Records and Technician I and II – Digital (Evidence) staff in completing their daily duties.
• Provides staff leadership and participates in the following common tasks.
• Receives and is responsible for the routine management of activity reports, citations, and digital evidence generated by police officers, detectives, and administrative personnel in the Police Department.
• Reviews and monitors records and digital evidence for completeness and general accuracy. Enters report data into required law enforcement databases such as crime reports, traffic accident reports, arrest reports, citations, and informational reports following established procedures.
• Distributes copies of applicable reports and digital evidence to appropriate agencies, such as Attorney General’s Office, District Attorney’s Office, Parole and Probation, various courts, motor vehicle department, City Clerk’s Office, Fremont County Sheriff’s Office, insurance companies, and other agencies and entities as requested.
• Ensures digital evidence is appropriately tagged and categorized according to department policy and is responsible for monitoring and fulfilling requests for digital evidence and digital evidence dispositions in accordance with court orders, statute of limitations and Colorado Revised Statute requirements.
• Performs cashier and receptionist duties including collecting miscellaneous fees and payments, balancing cash drawer, answering telephones.
• Maintains files of all citations and all police reports.
• Completes court ordered, and other fingerprinting.
• Performs Vehicle Identification Number inspections.
• Completes sex offender registrations.
• Provides excellent customer service to external and internal customers including but not limited to effectively listening and communicating, providing accurate information, offering solutions.

• Attends or completes trainings, seminars, and meetings as required.
• Performs related duties as established by law or ordinance or as reasonably directed by the City.
• Provides training to department personnel, courts, and/or outside law enforcement agencies on use of digital evidence system, department procedures and best practices.
• Coordinates with officers to ensure digital evidence issues are resolved.

* This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

• Knowledge of Federal, state, and local laws, statutes, ordinances, rules, and regulations pertaining to police records.
• Knowledge of the practices and methods of data entry and records management.
• Knowledge of Police statistics and NCIC/CCIC computer systems.
• Knowledge of principles and processes for providing excellent customer service. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Ability to communicate effectively verbally and in writing.
• Ability to write routine reports and correspondence.
• Ability to enter police report data into required law enforcement databases following established procedures.
• Ability to distribute copies of applicable reports to appropriate agencies.
• Ability to build effective relationships as needed with employees, government officials, contractors, vendors, and the public.
• Skilled in performing database record research.
• Skilled in working with digital and/or video evidence software.
• Skilled in compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data with a…