OCRST Finance Manager

Job Title:

OCRST Finance Manager

40805

The Oncology Clinical Research Support Team (OCRST) Finance Manager is responsible for providing financial oversight and coordination of the investigator-initiated trials (IITs) program conducted by members of the University of Colorado Cancer Center. Currently, OCRST has 15-20 trials in startup, 20-30 active trials, 10-15 trials in closeout, and managers 70-80 relevant Speed types. This position will aid in the facilitation of budgets and contracts associated with multicenter IITs, manage post award activities including processing of invoices received and payments due to participating centers.

This position will collaborate across the Cancer Center in supporting financial activities as related to the Oncology Research Information Exchange Network (ORIEN) and National Clinical Trials Network (NCTN) and Lead Academic Participating Site (LAPS) programs. This position serves as a finance liaison for finance interactions between the OCRST, Cancer Center Clinical Trials Office (CCTO), Hematology Clinical Trials Unit (HCTU), UC Health, CU Medicine, Cancer Center Administration, and the office of Grants and Contracts as required for assigned projects.

This position will assist the OCRST Program Director in forecasting and financial reporting, identifying, creating and managing guidelines, policies, and best practices for areas of responsibility.

• Oversee the day-to-day operations of the OCRST Finance Program, including developing processes, providing oversight, and coordinating all finance program activities.
• Oversee and participate in financial activities related to OCRST functional areas including departmental budget, IITs, ORIEN, and NCTN/ LAPS.
• Oversee the full life cycle of finance tasks for IITs.
• Perform OnCore pre-award review and signoff for assigned trials.
• Oversee and perform reconciliation, reporting, invoicing and collections of a portfolio of active clinical trials, direct resolution of any misappropriated expenses.
• Prepare accurate financial documents for all assigned accounts.
• Reconcile all assigned financial statements using People Soft reporting tool.
• Ensure compliance with University fiscal policy and provide all necessary documentation to the Office of Grants and Contracts to inactivate closed clinical trial projects.
• Work with Principal Investigator (PI), clinical research team members, funding partners and their representatives, administrative staff throughout the University and UCHealth during the life of the protocol.
• Manage IIT finance trackers and dashboards in Smartsheet.

• Establish and monitor program metrics, evaluation plans, and continuous improvement processes.
• Supervise and provide leadership to OCRST Finance Professional(s) ensuring activities are in alignment with program goals and priorities, and projects meet established deadlines.
• Provides supervision and leadership as well as oversees orientation, training, performance evaluations, and performance management of OCRST finance staff.
• Assists in the development of the annual OCRST budget and forecast; work with Cancer Center and OCRST Leadership to update and review on a regular basis.
• Establish best practice guidelines for financial management of IITs including establishing fee structure for administrative costs, standardizing practice for payments to participating sites and determining best practices for collaboration with Contract Research Organizations (CROs).
• Develop, implement, and maintain CU Cancer Center Policies and Procedures guidelines, job aids or other documentation as related to assigned program area. Work within management team to develop, implement and maintain OCRST policies and procedures in relation to conducting IITs.
• Define program priorities in consultation with Cancer Center leadership;
  Analyze current processes and procedures to identify strategies to enhance central support for assigned program areas.
• Work across CU Cancer Center clinical research departments, programs, and staff to identify and implement ways to support, standardize and improve financial activities, procedures, and workflows.
• Oversee IIT committee allocation of funds; tracking funds spent and ensuring unspent funds are returned to IIT Committee.
• Collaborate with Cancer Center leadership in assessing workloads, staffing needs and make recommendations as appropriate for assigned program areas.

• Participate in IIT Review Committee to assist PI in developing budget projections based on protocol information available at time of IIT Committee submission/review
• Direct pre- and post-award activities for IITs that utilize OCRST resources and IITs that do not utilize OCRST resources which may include highly complex awards such as grants / contracts which involve multiple funding sources, multiple investigators and multiple sub-awards.
• Develop and negotiate clinical trial budgets in…