Records Manager; Administrator IV - Office of Professional Standards

Job Title

Administrator IV

This position is located in the Office of Professional Standards of the Department of Revenue (DOR) Located in our Lakewood Office/Remote. The professional in this position is responsible for management of the operations and functions of the Records Unit. Oversees and maintains all Police records and automated information systems, including policy compliance with audit requirements for the accuracy, security and operational use of Criminal Justice Information System data.

Ensures accurate and thorough information is provided to the internal and external users of the Records Unit.

Job Duties:

Record Keeping and Maintenance

• Maintain accurate and timely records as stipulated by CBI and FBI requirements; understand and implement reporting schedules effectively.
• Stay informed about all relevant laws, rules, and regulations governing law enforcement crime reporting and statistics; provide guidance and training to staff to ensure adherence to these standards.
• Facilitate the safe transfer of data and case file information to Colorado District Attorneys as required for case management and discovery purposes.

System Management

• Oversee the management of the record-keeping program, making informed decisions regarding system requirements based on the reporting needs of the CBI and FBI, while ensuring system integrity and security.
• Work collaboratively with the CORA (Colorado Open Records Attorney) and various divisions within the agency to gather and release information in compliance with applicable laws and policies.

Evidence Management and Audit

• Direct evidence management across the department; cooperate with Agents in Charge (AICs), evidence technicians, and division directors to ensure that evidence is stored and maintained according to established policies and procedures.
• Assist with audits conducted by the Internal Affairs Investigator regarding the evidence program, ensuring compliance with the agency's policies and procedural updates.
• Foster open communication with partner agencies to enhance collaboration and facilitate the sharing of information related to evidence and records management.

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H1B4XX
ADMINISTRATOR IV

Minimum Qualifications:

Experience Only:
Seven (7) years of official records management experience that required applying federal or state law to records management practices.

OR

Education and Experience:

A combination of related education in criminal justice, mathematics, statistics, legal, information management, business administration, or closely related, as determined by the agency and/or relevant experience with records management in a law enforcement agency or an occupation related to the work assigned, equal to seven (7) years

Special

Qualifications:

• Experience working with Colorado Statutes and, laws, in a state regulatory environment.
• Demonstrated experience with NIBRS reporting and compliance.
• Familiarity with local, state, and federal law regarding data handling, privacy, and records retention.
• Records management experience.
• Preferred certification in records management in a law enforcement agency.
• Experience with digital evidence management in the Axon  environment.
• Excellent communication and interpersonal skills.
• Experience in data reporting.
• Experienced in advising senior management on decisions.
• Proven ability to determine the systems, guidelines, and programs used.
• Proven success organizing and tracking workload.
• Proven ability to work independently and experience working in a remote environment.
• Proficiency in Google Suite.

Conditions of Employment with the CDOR:

Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.

As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.

Pursuant to the Universal Driving Standards Policy, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.

To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who:

• Have an assigned State fleet vehicle
• Are required to operate a vehicle as part of the position
• Utilize a State fleet vehicle as a pool vehicle

Minimum…