Accounting Assistant

Column Technical Services is seeking a detailed-oriented
Accounting Assistant
to work onsite in Aurora, IL, supporting daily accounting operations across accounts receivable, billing, rebates, accounts payable, and compliance. This role is ideal for someone early in their accounting career who wants hands‑on experience and room to grow. We encourage you to apply and learn more about this exciting opportunity!

The Accounting Assistant is responsible for supporting day-to-day accounting operations with a strong focus on accounts receivable, billing, rebates, accounts payable and compliance. This role ensures accurate financial processing, timely invoicing and collections, regulatory compliance, and effective coordination across vendors, distributors, and internal teams. The Accounting Specialist also supports month-end close activities, reconciliations, reporting, and continuous process improvements.

• Generate with daily billing and invoice processing, including portal entries
• Process customer payments and deposits (ACH, checks, credit cards, lockbox)
• Basic collections activities and follow-up communications
• Monitor the accounting email inbox and route inquiries appropriately
• Apply credits and assist with replacement credits as directed
• Support returns processing, including return/rebill and warranty returns

• Assist with rebate tracking, reporting, and documentation
• Help review rebate detail reports for accuracy
• Analyze, validate, and process rebate claims in accordance with contractual agreements
• Assist with validating rebate claims according to established guidelines

• Assist with processing and entering vendor invoices and expense-related transactions
• Review and process employee expense reports under supervision
• Support and maintain vendor records, payment information, and supporting documentation
• Help reconcile accounts payable transactions and report discrepancies
• Organize and maintain accounts payable files and records
• Other duties assigned

• Follow established accounting procedures and internal controls
• Identify issues or discrepancies and elevate them to the appropriate team member
• Participate in training and cross-functional learning opportunities

• 2 years of experience in accounting or finance
• Associate's degree in Accounting preferred
• Experience with Great Plains or relevant ERP preferred
• Basic understanding of accounting principles
• Strong attention to detail and organizational skills
• Ability to follow established procedures and meet deadlines
• Willingness to learn and grow within an accounting environment
• Proficiency with Microsoft Office Suite
• Action‑oriented, problem‑solving self‑starter who strives to deliver quality work
• Ability to analyze data effectively
• Highly detail‑oriented and organized
• Positive attitude and strong team‑player mindset