Accounts Payable Specialist

The Accounts Payable Specialist is responsible for ensuring timely and accurate processing of freight, expenses and stock/drop vendor transactions based on departmental needs. The role will leverage the AP automation tool, Soft Co and use direct entry to the organization’s ERP system.

• Responsible for accurately processing freight invoices and stock and drop (trade) invoices in the AP Automation tool, Softco.
• Processing invoices in Softco to send to the ERP or directly in the ERP system requires resolving discrepancies based on established rules and thresholds within the department.
• Resolving discrepancies with stock/drop (trade invoices) or freight invoices requires interactions with Shorr warehouses, 3PL locations, Purchasing, PAG or customer service departments. This communication will be via email, Softco or phone call. Some of the issues that are expected to be resolved are freight term issues, quantity issues and/or pricing.
• Responsible for processing credits and returns in Softco and directly into the ERP
• Responsible for reviewing vendor statements and working with the vendors for discrepancies.
• Responsible for marking freight items off of the freight log
• Invoices may need to have commission costing or credits processed to Sales Reps based on invoice surcharges (e.g. pallets, fuel) or for additional freight charges.
• Analyze and interpret large amounts of data in Excel and formulate a freight spreadsheet
• Responsible for either vendor setup/maintenance or part of the weekly check run process which requires the AP Specialist to print, fold and stamp the checks each week.

• Associate's degree (A.
  
  A.) or equivalent from two-year College or technical school; or more than one year accounting related experience and/or training; or equivalent combination of education and experience.
• Proficient with Microsoft Office solutions including Outlook, Word and Excel.
• Experience working with an ERP system and an AP Automation module is preferred.