Accounts Payable Coordinator

The City of Aurora is seeking qualified applicants for the position of Accounts Payable Coordinator in the Accounting Division.

The Accounts Payable Coordinator performs a wide variety of complex accounts payable functions and supervises a wide variety of complex clerical/accounting functions.

The duties of this position include but are not limited to:
Supervise payable operations including the recording of voucher transactions for direct payments and coordinating vouchers submitted from Purchasing Division;
Supervise payable run preparation including distribution of checks/EFTs;
Supervise the positive pay process and coordinate with bank personnel as needed;
Coordinate updates and corrections to accounts payable and encumbrance batches;
Coordinate responses to employee and vendor payable inquiries including investigation and resolution of accounts payable issues;
Maintains W-9 information for vendor files;
Review and submit accounts payable summaries prepared for review by City Council;
Supervise monthly reconciliation of the City’s procurement card program;
Supervise clerical processing of travel reimbursement forms for compliance with the City’s travel policy and procedures;
Supervise and coordinate the process to handle uncashed checks in accordance with the state’s unclaimed property rules and requirements, and periodic stale check processing in accordance with City policy;
Supervise and coordinate timely preparation of special purpose reports and filings, such as the annual federal information returns (Forms 1099);
May instruct and/or assign work to Account Clerks within the division;
Other duties as assigned.

This position requires a high school diploma or equivalent, an associate’s degree in accounting or finance-related field is preferred. This position also requires a minimum of three years of professional office experience, accounting and/or accounts payable experience is preferred. Supervisory experience in a municipal government and/or accounting environment is preferred.

Must successfully pass pre-hire requirements including but not limited to physical, drug screen, and background check.

This is a full-time, non-exempt position. The position works on site in City Hall with work hours from 8:00 AM to 5:00 PM. Starting hourly wage is $36.06/hr., depending on experience and qualifications.

The City of Aurora offers a comprehensive benefits package for full-time and eligible part-time employees in accordance with the City’s Non-Exempt Pay Plan:

• Annual pay increases
• Health, dental, vision, and life insurances
• Employee Assistance Program (EAP)
• Illinois Municipal Retirement Fund (IMRF)
• Paid vacations, holidays, floating holidays, and sick leave
• Gym membership reimbursement
• Interpreters Stipend
• Tuition Reimbursement
• May be eligible for Federal Student Loan Forgiveness Program (if requirements are met)