Accounts Payable Specialist - Aurora, IL

Summary

The Accounts Payable Specialist is responsible for processing vendor and subcontractor invoices, maintaining accurate job cost coding, managing payment cycles, and ensuring compliance with construction-specific requirements such as lien waivers and purchase orders. This role requires prior experience in construction accounting, hands-on experience using Sage accounting software, and a strong understanding of Sage Accounts Payable system functionality, including three-way matching and system upgrades.

• Process high-volume vendor and subcontractor invoices with accurate job, cost code, and phase coding
• Perform three-way matching in Sage Accounting:
  Purchase Order (PO), Vendor Invoice, and Receiving Report (or Goods Receipt)
• Match invoices to approved purchase orders, receiving documentation, and internal approvals
• Enter, manage, and maintain invoices within Sage Accounts Payable in a construction accounting environment
• Support or participate in Sage system upgrades, enhancements, or module implementations related to Accounts Payable
• Assist with installation, configuration, or testing of Sage Accounts Payable features in coordination with accounting leadership or external vendors
• Prepare and process weekly check runs and ACH payments
• Review and manage lien waivers, W-9s, and vendor compliance documentation
• Resolve invoice discrepancies by working directly with vendors, Project Managers, Purchasing, and internal teams
• Maintain organized AP files and documentation for audit and record-keeping purposes
• Reconcile vendor statements and follow up on outstanding issues
• Assist with month-end close activities related to accounts payable
• Support continuous improvement of AP processes, controls, and system workflows
• Communicate professionally with vendors and internal stakeholders

• Accounts Payable experience in the construction industry
• Hands-on experience with Sage accounting software (Sage 100, Sage 300, or similar)
• Experience working with Sage Accounts Payable system upgrades, installations, or enhancements
• Strong understanding of three-way match processes within Sage (PO / Invoice / Receiving)
• Solid knowledge of construction job costing and cost codes
• Experience processing subcontractor invoices and construction-related documentation
• High attention to detail with strong organizational skills
• Ability to manage multiple priorities in a deadline-driven environment
• Strong communication skills and a collaborative mindset

• Primarily office-based with standard working hours
• Occasional overtime during billing cycles or reporting deadlines

• Experience in manufacturing or precast concrete environments
• Familiarity with lien waivers, retainage, and progress billing support
• Experience working closely with Project Management teams
• Exposure to audits or financial reporting support

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