Project Admin

Job Title

Project Admin

Willowbrook, IL (Greater Chicago Area)

Construction (Specialty Contracting / Infrastructure)

We are a premier specialty and utility contractor seeking a Project admin to manage specialized project billings, client portal administration, and receivable workflows across active operations. Working under the supervision of the Senior Project Accountant, you will collaborate closely with Project Managers and clients to ensure timely and accurate billing.

Salary: $60,000 - $70,000 per year

Join a premier Chicago-area specialty contractor as a Project Billing Specialist and enjoy strong compensation ($70k–$80k), comprehensive benefits, and annual profit sharing after 1 year!

Full-time, direct-hire position

Eligible for annual profit sharing after 1 year

• Comprehensive health, dental, and vision insurance
• 401(k) plan with company matching
• Paid Time Off (PTO) and paid holidays
• Career stability and growth within a prominent regional contractor

• Project Billing & Portal Uploads:
  Prepare, process, and submit monthly progress billings across standard accounts receivable and electronic web-billing platforms (Textura, Ariba, etc.).
• AIA Documentation & Compliance:
  Generate and review AIA billing documents (G702/G703 schedules of values), sworn statements, and conditional/unconditional lien waivers.
• Change Orders & T&M:
  Process project change orders, manage Time & Materials (T&M) billings, and track project retainage.
• Cross-Functional Communication:
  Interface directly with Project Managers and clients to resolve billing discrepancies, track payment statuses, and ensure contract compliance.
• Subcontractor Coordination:
  Request and collect required lien waivers and supporting billing documentation from subcontractors upon project requests.

• Experience:
  
  2–4+ years of hands‑on project billing or AR experience within the construction or specialty subcontracting industry.
• Core Technical
  
  Skills:
  
  Proven experience with AIA Billing (G702/G703), Lien Waiver processes, Change Orders, and T&M billings from day one.
• Software Proficiency:
  Hands‑on experience with construction accounting systems (Penta experience is a major plus, Sage/Viewpoint/Foundation also welcome), Microsoft Excel, and web‑billing portals such as Textura or Ariba.
• Communication:
  Excellent organizational skills, strong attention to detail, and clear verbal/written communication when interfacing with clients and project managers.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, and local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

This Jobot Job is hosted by:
Jon Lopez