Small Business Development Center Administrative Assistant; PT

Small Business Development Center Administrative Assistant (PT)

Part-time Support Staff

Aurora Downtown Campus

Hybrid Option:
Yes

Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.

Your future starts here – join us today!

• Serve as receptionist/answer SBDC telephone calls, send faxes and maintain a log regarding e-mail contacts from clients.
• Manage confidential client information and records, including intake forms, client correspondence, evaluations, and documentation required for SBDC reporting.
• Assist with marketing and outreach activities, including preparing the SBDC e-newsletter and posting regular content on SBDC social media platforms to promote workshops, programs, success stories, and events.
• Prepare necessary materials for SBDC seminars and public speaking events.
• Type, proofread correspondence, and copy materials.
• Assist with the maintenance of necessary records/files relating to: seminar offerings/seminar outlines; books, materials and media; client records/correspondence by company; and the department al database.
• Maintain regular and professional communication with SBDC advisors, instructors, vendors, SBDC Network and college departments.
• Maintain and update client records and communication lists in SBDC systems, ensuring accuracy, consistency, and compliance with reporting requirements.
• Assist with registration information for individuals or companies as needed.
• Maintain office files and supplies.
• Process accounts payable activities, including preparing and submitting payment requests, requisitions, and supporting documentation for the SBDC team, advisors, instructors, and vendors, in coordination with internal college departments and following established deadlines and procedures.
• Perform other duties as may be assigned.

• High school diploma or equivalent.
• Two years’ related secretarial experience.
• Bilingual in Spanish/English, required.
• Working knowledge of Windows and Microsoft Office Suite.
• Good communication and human relations skills.
• Basic accounts payable or administrative financial processing experience.
• Social media posting experience preferred.

req
2088

Grant Funded:
Yes

Minimum Starting Rate: 19.33 - 23.29

Compensation Type:
Hourly

Compensation:
The pay for this position will be determined by your experience, education, and qualifications.

Work Schedule:

8:30am to 1:30pm

Work Hours:

25 hours (max)

Testing:
No

Targeted Hire Date: 4/6/2026

Benefits:
Click to See Benefits Page

References and transcripts for degrees earned for Associates or higher can be attached at the time of application. References and official transcripts for degrees for Associates or higher are required to be submitted during the background check process.

EOE, including disability and veteran