Administrative Assistant II, Blood Bank Laboratory Day Shift

Be a part of a world-class academic healthcare system,
UChicago Medicine
, as an Administrative Assistant II in the Blood Bank Laboratory department. Here, you will support management within the Blood Bank Laboratory and departmental functions. This is the Blood Bank Laboratory department. This position is 100% onsite opportunity. You will need to be based in the greater Chicagoland area.

• Understand basic patient issues to direct patient calls to appropriate area(s) for response or take necessary information in a message format.

• Answering phone calls for the department and relaying accurate messages with a high degree of poise and tact.

• Complete a wide variety of word processing/spreadsheet tasks in final form, which are often confidential in nature and may require detailed proofreading and/or grammatical changes for accuracy.

• Processes on call forms.

• Process monthly absence reports for employees, keeping copies for our records.

• Processing PAF changes when necessary and keeping the employee files in order.

• Order beverage supplies for the office monthly and putting stock supplies in each station weekly.

• Assist in ordering office supplies for the office.

• Sorting the department mail.

• Continue self-development and ongoing education as required by the Hospitals and the needs of the department.

• Coordinate group meetings as requested by management.

• Make travel arrangements for management.

• Assist the Off-site Manager as needed.

• Performs other duties as requested by management.

• High school diploma required, associate degree preferred.

• Minimum four years of increasingly responsible administrative or secretarial experience, preferably in a complex healthcare or industrial setting.

• Strong written and verbal communication skills required including use of spreadsheet software such as MS Excel.

• Must be able to plan, organize and work on various tasks concurrently, must be able to independently prioritize multiple tasks in a professional manner.

• Must be able to independently and professionally interact with customers, internal and external to the Hospitals; strong interpersonal skills required.

• Job Type/FTE:
  Full-Time (1.00)
• Shift: Day Shift, 7:00am - 3:30pm
• Work Location:
  
  Hyde Park
• Unit/Department:
  Lab Blood Bank – Hyde Park

In this role, we anticipate that you will generally work approximately
40 hours per week. We anticipate that you will generally be scheduled to work the Day shift and will not be scheduled for on-call shifts. We anticipate you will be scheduled to work 100% at the Hyde Park Campus. The days of the week that you are scheduled will not vary depending on the week, but we anticipate that you will not be scheduled to work on weekends (Saturday and Sunday).