Office Coordinator - Reception; Corporate Office

Overview

As a premier global food provider, the OSI Group partners with the world’s leading food service and retail food brands to provide concept-to-table solutions that delight consumers around the globe. Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. We’re looking for individuals who thrive in an entrepreneurial environment and who enjoy working as a team to deliver unparalleled service and solutions to our customers.

Are you someone who loves creating a welcoming experience, keeping things organized, and being the go-to person who helps everything run smoothly? Join the OSI team as our Office Coordinator – Reception and become the heartbeat of our Corporate Office!

In this highly visible role, you’ll be the friendly first face and voice people encounter — greeting visitors, supporting employees, managing front desk operations, and helping create an exceptional workplace experience. Beyond reception, you’ll partner closely with our Human Resources team to support recruiting, employee engagement, reporting, events, and day-to-day office operations.

This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, loves helping people, and takes pride in staying organized and detail-oriented. Every day brings something new — from coordinating meetings and managing office logistics to supporting HR initiatives that impact employees across the organization.

If you’re professional, personable, tech-savvy, and energized by keeping operations running seamlessly, we’d love to meet you!

The Office Coordinator - Reception (Corporate Office) serves as the first point of contact at the front desk for the corporate office, creating a welcoming and professional environment for visitors, employees, and callers. Manages a high volume of incoming calls, directing inquiries appropriately while maintaining strong judgment, confidentiality, and professionalism. Supports the Human Resources team with administrative tasks, ensuring accuracy and timeliness.

Requires strong attention to detail, effective communication skills, and proficiency in Microsoft Office and other systems.

• Greet customers and visitors; ensure all visitors sign in/out of the logbook.
• Organize and maintain reception area, replenish office supplies, and manage the welcome coffee station.
• Answer phone calls, screen calls, assist customers when necessary, and transfer calls to the appropriate departments.
• Assist with other front desk duties as assigned, including ordering flowers, processing bereavement donations, creating Fed-Ex shipments, and assisting with outgoing mail and deliveries.
• Assist with coordination of meetings and events.
• Perform business processes critical to ongoing HR operations using internal systems.
• Follow security procedures, including monitoring the logbook, issuing visitor badges, and creating/deactivating employee/contractor badges to the facility.
• May be asked to contact medical professionals for employees seeking medical attention.
• Support with the creation/removal of office/cubicle name tags on appropriate floors.

• Sort and distribute incoming mail within the Corporate office.
• Coordinate delivery of mail to other Indiana locations via Shipping/Receiving.
• Manage postage machine and assist with outgoing mail and shipment.

• Generate, analyze, and distribute TA reports using Excel and TA software applications.
• Assist with financial-related tasks, including placing credit card orders and processing expense reports.
• Provide general administrative support to the HR team including interview scheduling, room reservations, and travel arrangements.
• Order food and supplies for meetings.
• Assist with other HR duties as assigned.
• Assist with HR duties regarding invoice coding, scheduling candidate travel, including coding candidate expenses.

• Preparing and sending benefit or leave forms; employee change forms; drafting…