Administrator, Office

Job Location

Chicago Premium Outlets

This position serves as Office Manager within a center management office and provides ongoing support to the center management staff as determined and as assigned by the General Manager. It requires independent planning, prioritization, excellent time‑management skills, and the ability to evaluate alternatives, choose best practices, and complete tasks efficiently.

• Provide administrative support and ensure the administrative staff supports all departments and completes projects correctly and on time.
• Manage Accounts Payable, Accounts Receivable, procurement card, and petty cash.
• Engage with the budgeting and forecasting cycle at the center.
• Coordinate and support the short‑term leasing program.
• Administer lease agreements in Salesforce, obtain and process monthly rent, tenant sales, overage rent, certificates of insurance, and opening documents.
• Administer the fleet management program, including PIN maintenance, receipt reconciliations, vehicle maintenance processes, and change forms.
• Create and maintain documents for capital and operational service agreements.
• Track and maintain Docu Sign agreements and insurance documents.
• Perform general office administrative tasks such as ordering and maintaining inventory of supplies and equipment, drafting documents and reports for management, and providing updates on company policies and procedures.
• Support marketing events, promotions, sponsor ships, collateral management, proof of performance, and gift‑card sales (if applicable).
• Assist with hiring and training of administrative assistants and/or receptionists and contribute to their performance evaluations (if applicable).
• Process weekly payroll for in‑house hourly employees and prepare required documents for new hires for approval in Workday (if applicable).

• High school diploma or equivalent (some college or professional school preferred).
• 3–5 years of administrative office experience, preferably office management, in a fast‑paced environment.
• Supervisory and coaching skills with the ability to delegate tasks.
• Knowledge of administrative procedures and customer service principles and practices.
• Aptitude for understanding financial reports and extracting information.
• Experience with Accounts Payable and Receivable, using systems such as Yardi.
• Strong working knowledge of Microsoft Office, Salesforce, and web‑based input software.
• Effective conflict resolution and customer service skills for interactions with customers, tenants, and co‑workers.
• Strong verbal and written communication skills.
• Strong organizational and interpersonal skills, attention to detail.
• Ability to prioritize, coordinate, multitask and demonstrate initiative.

Salary range: $21.41 – $37.12 per hour. Actual compensation will depend on skills, experience, and qualifications.

Benefits include medical, dental, vision coverage, 401(k), life and AD&D insurance, disability insurance, flexible spending accounts, and paid time off.

Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other legally protected characteristics.