School Administrative Assistant - Scheduling & Records

Position Summary

The qualified candidate will perform duties and responsibilities necessary to support the area to which they are assigned.

• Comprehensive health, dental, and vision insurance
• Group term life/ADD insurance
• Employee Assistance Program
• Educational Support Personnel required contributions to IMRF
• Paid leave

• High School diploma or equivalent.
• Paraprofessional Approval (State and Federal) required for Special Education Assistant.
• Should be neat, thorough, industrious and have knowledge of school procedures.
• Requires good communication skills and the ability to work well with students and staff.
• Must be able to handle difficult situations with diplomacy and good judgment.
• Requires basic organizational, clerical and computer skills with the ability to operate commonly used office equipment.
• May require intermediate computer knowledge and troubleshooting skills.
• May require a valid driver’s license.
• May require musical accompaniment skills.
• Spanish speaking preferred.

• High School diploma, or equivalent.
• Should be neat, thorough, industrious, and have knowledge of secretarial and school procedures.
• Must be proficient in typing (45 wpm) and experienced in general computer programs such as Word and Excel.
• Must have the ability to operate office equipment, do basic data entry, and maintain records and scheduling.
• Should have good written and oral communication skills and the ability to interact constructively with others.
• Must demonstrate strong organization skills, have graphic and artistic ability, and a general understanding of legal issues in education.
• Spanish speaking preferred.

• Assist teachers with instruction. May adapt classroom activities, assignments, and /or materials under the direction of the supervising teacher. This could also include administering assessments and helping students complete assignments.
• Implement behavior plans for students under the supervision of administrative staff or assigned certified staff.
• May assist students with hygiene needs (e.g., bathroom, changing clothes, changing diapers, feeding students, grooming, etc.).
• Monitor students during the school day in a variety of environments (e.g., rest rooms, hallways, cafeteria, bus loading zones, parking lots, community based instruction trips, etc.).
• Record keeping may include attendance, inventory, ordering, scheduling, and grading work.
• May perform other duties as assigned by supervisor.

• Ability to effectively use the district student information system (i.e. Power School).
• Able to compose routine business correspondence and emails.
• Knowledge of basic bookkeeping practices, which may include handling cash for various school activities.
• Ability to prioritize assignments and manage time efficiently so that projects are completed within deadlines.
• Use all office equipment and technology routinely.
• Appropriate communication skills.
• Ability to generate abstract data and assemble reports.

• Ability to read, analyze and interpret documents such as correspondence, surveys and electronic media.
• Ability to write professional communications.
• Ability to communicate clearly and concisely.
• Ability to respond to questions from individuals and groups.
• Ability to complete mathematical operations and apply concepts of basic mathematics.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to maintain current job skills as directed, especially in technology-related activities.
• Ability to perform essential duties with an awareness of school district requirements and School Board policies.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Regularly required to sit and talk or hear.
• Frequently required to stand, walk, operate duplicating machines and computer equipment; reach with hands and arms; and will frequently…