Office Manager

Position Overview

As the Office Manager, you will play a vital role in ensuring the efficient operation of the office while supporting leadership initiatives, program reviews, business reporting, and administrative functions that contribute to organizational success.

• Manage complex calendars, coordinate schedules, and facilitate meetings across multiple functions and locations.
• Plan, coordinate, and host internal and external meetings, customer visits, and special events, including arranging conference rooms, logistics, catering, and meeting materials.
• Prepare, edit, and maintain professional presentations, reports, correspondence, and executive-level documentation.
• Support monthly program and business reviews by gathering status updates, compiling information, and preparing leadership presentations.
• Serve as a central point of contact for office operations and administrative activities.
• Manage office purchasing activities, supply inventories, and departmental orders, including tracking requests and processing purchases.
• Coordinate procurement of parts and other operational materials as needed.
• Support leadership teams located at multiple sites by managing schedules, communications, and administrative requests.
• Maintain accurate records, documentation, and reporting metrics while ensuring data integrity and confidentiality.
• Assist with expense reporting and administrative systems, including Concur and other business applications.
• Partner with reception and office staff to ensure a professional, welcoming, and productive workplace environment.
• Identify opportunities to improve administrative processes and office efficiency.
• Help maintain a clean, organized, and professional office environment that supports employee productivity and visitor experience.
• Collaborate effectively with cross-functional teams and act as a trusted administrative resource to leadership.

• Minimum of 2 years of recent experience supporting executives, directors, department heads, program managers, or senior leadership in an Office Manager, Executive Assistant, Administrative Manager, senior Administrative Assistant, or similar role.
• Experience coordinating executive schedules, meetings, travel arrangements, and business priorities in a professional office environment.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Demonstrated experience creating executive presentations, reports, dashboards, and business correspondence.
• Exceptional organizational, multitasking, and time-management skills.

• Bachelor's degree preferred.
• Experience supporting senior leadership or executive teams.
• Experience with Concur for expense management and purchasing activities.
• Experience with Confluence or similar document management and collaboration platforms.
• Experience supporting program management, operations, engineering, or project management teams.

This position is fully onsite.

• Monday through Friday schedule.
• Hours are 7:00 AM to 4:00 PM (preferred) or 8:00 AM to 5:00 PM.
• A 7:00 AM start is preferred to support business activities across multiple time zones, including the East Coast.
• Employees work a 9/80 schedule, meaning:
• Week 1:
  Nine-hour days Monday through Friday (45 hours).
• Week 2:
  Nine-hour days Monday through Thursday, with Friday off.
• Every other Friday is a scheduled day off.

Job Type & Location

This is a Permanent position based out of Aurora, IL.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time…