Estimating Manager

About Hanna Design Group

Hanna Design Group, Inc. is a nationally recognized commercial general contractor specializing in fast-track retail build-outs, remodels, and ground-up construction projects throughout the United States. Our projects range from smaller retail projects around $300,000 to ground-up construction and remodels typically not exceeding $5 million
.

We partner with regional and national brands to deliver high-quality construction solutions in fast-paced environments where relationships, responsiveness, organization, and execution matter.

As we continue to grow, we are seeking an organized, hands-on Estimating Manager to lead our bidding department, manage our team of Bid Coordinators, strengthen subcontractor outreach, and ensure our established bidding processes are executed consistently and effectively.

We are seeking a strong people and process manager to oversee the day-to-day operations of our commercial construction bidding department and lead a team of approximately five Bid Coordinators. This is not a traditional senior estimator position focused heavily on performing takeoffs or developing detailed cost estimates from scratch. Hanna Design Group utilizes a hard-bid process in which our Bid Coordinators solicit, collect, and organize subcontractor bids that are ultimately used by our Construction Project Managers to develop proposals for clients.

Our project portfolio primarily consists of commercial retail, remodel, build-out, and ground-up projects ranging from approximately $300,000 to $5 million
. We are looking for someone whose experience aligns well with this type and scale of fast-paced commercial construction rather than someone whose background has been focused exclusively on very large-scale projects exceeding $20 million.

The Estimating Manager will be responsible for ensuring that our bidding process runs effectively, consistently, and on schedule. This person will hold the team accountable to established standards, improve utilization of Procore, monitor bidding milestones, and ensure adequate subcontractor coverage across each project. A major focus of this role will also be strengthening subcontractor outreach and relationship development
. We are looking for a manager who understands that successful bidding requires more than sending emails — it requires picking up the phone, building relationships, expanding subcontractor networks, and proactively pursuing competitive bids.

This is a 100% in-office position in Aurora, IL
, with occasional travel to preconstruction and construction meetings as needed.

• Lead, coach, and manage a team of approximately five Bid Coordinators, including both in-office and remote team members.
• Oversee the day-to-day bidding workflow and ensure established processes, milestones, and deadlines are consistently followed.
• Set clear expectations and hold team members accountable for performance, responsiveness, follow-through, and quality of work.
• Conduct regular reviews of active bids to identify gaps, delays, and areas requiring additional subcontractor coverage.
• Maintain visibility into team activity and ensure bidding priorities are appropriately assigned and managed.
• Provide coaching, feedback, training, and ongoing development to Bid Coordinators.
• Foster a proactive, accountable, and results-oriented team environment.

• Oversee the distribution of bid documents and solicitation of subcontractor proposals for commercial construction projects.
• Ensure Bid Coordinators effectively utilize multiple electronic bid rooms, bidding platforms, industry resources, and company databases to identify prospective subcontractors.
• Maintain Hanna Design Group's standard of obtaining a minimum of three qualified bids per applicable category/line item whenever possible.
• Monitor mid-bid reviews, bidding milestones, due dates, and other established checkpoints throughout the bidding process.
• Review bid activity and coverage to ensure the team is positioned to deliver complete and competitive information to Construction Project Managers.
• Identify bottlenecks or breakdowns within the bidding process and implement practical solutions to improve consistency and efficiency.
• Coordinate closely with Construction Project Managers and other internal stakeholders throughout the bidding and preconstruction process.
• Drive proactive subcontractor outreach through phone calls, direct communication, networking, referrals, and relationship building.
• Hold Bid Coordinators accountable for maintaining appropriate call activity and documenting outreach efforts.
• Expand Hanna Design Group's subcontractor network in both existing and new markets throughout the United States.
• Re-engage past and current subcontractors while continually identifying new qualified trade partners.
• Research local subcontractors and vendors when bidding projects in new or developing markets.
• Develop and maintain strong relationships with subcontractors to improve…