Credentialing Coordinator and Admin Assistant-Part Time

Performs diversified administrative and secretarial duties using independent judgment and action. Oversees and coordinates/completes the credentialing process for the Ambulatory Surgery Center; manages the communication process necessary to ensure timely and accurate credentialing; makes recommendations for improving the credentialing process.

• Preparation of documents, obtaining database information, and generating reports.
• Generate and retrieve various reports out of EMR system. Understanding report setting components to produce desired results.
• Schedule, attend, oversee technology and all administrative components of Medical Advisory Committee and ASC Board meeting.
• Collect data and/or compile information for scorecard, patient experience, associate engagement, infection and transfer rates, and various other data as needed, including reports from EPIC or Workday software.
• Obtain and retrieve necessary documentation from MSOW credentialing system.
• Prepare handouts, flyers, signs, etc. utilizing various software packages. Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
• Respond to correspondence received, whether internal or external, including routing inquiries, routing requests, as well as routing requests to appropriate team members. Coordinate work or provide direction and/or guidance to others.

Day‑to‑day responsibility for initiating, tracking and completing the credentialing process and making recommendations to improve the credentialing process in the Ambulatory Surgery Center by:

• Implementing required credentialing standards and procedures as approved by the Medical Advisory Committee (MAC).
• Monitoring existing and pending applicable credentialing records for completeness, accuracy and timeliness.
• Responding to and resolving questions (via phone and in person) about credentialing requirements.
• Maintaining current and accurate files for each credentialing record.
• Overseeing beginning‑to‑end process of credentialing for each new clinician to facilitate completion of process before clinician’s start date with the Ambulatory Surgery Center.
• Assisting the physician applicant as needed in completing the State Credentialing application.
• Collaborating with the Credentials Verification Office to streamline the above processes.

Day‑to‑day responsibility for maintaining proactive communication with internal and external individuals regarding credentialing process.

• Communicate regularly via phone, fax, or written correspondence with Credentials Verification Office, Hospital medical staff offices, contract entities, physicians and group practice offices.
• Maintain accurate paper and database records; provide statistical reports as required.

• Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus, arranging appropriate room set up.
• Assist with onboarding of new associates.
• Compose correspondence for the director/manager/team members.
• Create and maintain records and filing system for the ASC.
• Manage Iron Mountain account, including but not limited to requests and shipments to facility, as well as maintain records of submitted boxes.
• Oversee and manage purging of on‑site paper documents, quarterly.

• Assist QI RN and ASC leadership team with AAAHC preparation for certification, as well as complete and submit AAAHC application and supporting documents.
• Assist with preparation for IDPH inspection with correspondence, preparing and submittal of records.
• Compile and complete IDPH monthly, quarterly, and yearly reporting.
• Compile, complete and submit ASC’s annual license renewal application.

• Collaborate with the Quality RN and ASC leadership on the agendas and minutes for the MAC meetings;
  Director for the ASC Board meetings. Attend the monthly MAC and Board meetings.
• Send out calendar invites, prepare agenda for monthly MAC and ASC Board meetings.
• Provide support…