Credentialing Coordinator and Admin Assistant-Part Time

Performs diversified administrative and secretarial duties using independent judgment and action. Oversees and coordinates/completes the credentialing process for the Ambulatory Surgery Center; manages the communication process necessary to ensure timely and accurate credentialing; makes recommendations for improving the credentialing process.

• Preparation of documents, obtaining database information, and generating reports.
• Generate and retrieve various reports out of the EMR system. Understanding report setting components to produce desired results.
• Schedule, attend, oversee technology and all administrative components of the Medical Advisory Committee and ASC Board meeting.
• Collect data and/or compile information for scorecard, patient experience, associate engagement, infection and transfer rates, and various other data as needed, including reports from EPIC or Workday software.
• Obtain and retrieve necessary documentation from the MSOW credentialing system.
• Prepare handouts, flyers, signs, etc., utilizing various software packages. Type letters, memoranda, reports, and other types of correspondence from rough drafts or provided copy.
• Respond to correspondence received, whether internal or external, including routing inquiries, routing requests, as well as routing requests to appropriate team members. Coordinate work or provide direction and/or guidance to others.
• Day‑to‑day responsibility for initiating, tracking and completing the credentialing process and making recommendations to improve the credentialing process in the Ambulatory Surgery Center by:
  • Implementing required credentialing standards and procedures as approved by the Medical Advisory Committee (MAC).
  • Monitoring existing and pending applicable credentialing records for completeness, accuracy and timeliness.
  • Responding to and resolving questions (via phone and in person) about credentialing requirements.
  • Maintaining current and accurate files for each credentialing record.
  • Overseeing the beginning‑to‑end process of credentialing for each new clinician to facilitate completion of the process before the clinician’s start date with the Ambulatory Surgery Center.
  • Assisting the physician applicant as needed in completing the State Credentialing application.
  • Collaborating with the Credentials Verification Office to streamline the above processes.
  • Maintaining proactive communication with internal and external individuals regarding credentialing process.
  • Communicating regularly via phone, fax, or written correspondence with the Credentials Verification Office, Hospital medical staff offices, contract entities, physicians and group practice offices.
  • Maintaining accurate paper and database records; providing statistical reports as required.
  • Providing support for the ASC Leadership Team and team members.
  • Coordinating with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus, arranging appropriate room set‑up.
  • Assisting with onboarding of new associates.
  • Composing correspondence for the director/manager/team members.
  • Creating and maintaining records and filing systems for the ASC.
  • Managing the Iron Mountain account, including but not limited to requests and shipments to the facility, as well as maintaining records of submitted boxes.
  • Overseeing and managing purging of on‑site paper documents, quarterly.
  • Assisting QI RN and ASC leadership team with AAAHC preparation for certification, as well as completing and submitting the AAAHC application and supporting documents.
  • Assisting with preparation for IDPH inspection with correspondence, preparing and submitting records.
  • Compiling and completing IDPH monthly, quarterly, and yearly reporting.
  • Compiling, completing and submitting the ASC’s annual license renewal application.
  • Participating in meetings and committees along with miscellaneous projects.
  • Collaborating with the Quality RN and ASC leadership on the agendas and minutes for the MAC meetings; serving as director for the ASC Board meetings. Attending the monthly MAC and Board meetings.
  • Sending out calendar invites, preparing agenda for monthly MAC…