OR Scheduling Coordinator

Job Description

Under the supervision of the Office Manager, this position is responsible for scheduling surgeries for assigned physicians and overseeing all surgery scheduling. Responsibilities include coordinating surgical procedures with physician offices, scheduling cases in EMR and maintaining templates (block schedule), developing surgery consents and patient folders, and collecting necessary documentation for surgeries. This individual works closely with patients, physicians, and office schedulers to provide accurate, timely, and responsive scheduling procedures.

The surgery scheduler will be cross trained on the front desk as well as insurance verification.

Under the supervision of the Office Manager, this position is responsible for scheduling surgeries for assigned physicians and overseeing all surgery scheduling. Responsibilities include coordinating surgical procedures with physician offices, scheduling cases in EMR and maintaining templates (block schedule), developing surgery consents and patient folders, and collecting necessary documentation for surgeries. This individual works closely with patients, physicians, and office schedulers to provide accurate, timely, and responsive scheduling procedures.

The surgery scheduler will be cross trained on the front desk as well as insurance verification.

• Scheduling of surgical cases, consent preparation, surgical block maintenance
• Communication with surgeon’s offices and verification of patient records, correct CPT codes, correct surgical procedures, coordinates and communicates changes to existing schedule with appropriate departments/staff and makes adjustments to ensure maximum utilization of rooms and equipment.
• Front desk duties – patient registration, collection of payments
• Performs other duties assigned.

• High School Diploma/GED or Bachelor’s Degree required
• 2+ years of relevant experience in healthcare setting
• Minimum 1 year of work experience in surgery scheduling
• Ability to react calmly and effectively in emergency situations
• Ability to utilize electronic medical record system(s)
• Ability to maintain confidentiality of patient information
• A thorough understanding and knowledge of medical terminology, different surgery types, CPT codes, medical equipment

• Cardiopulmonary Resuscitation (CPR) certification must be obtained within 30-days of hire.

• Job Type/FTE:
  Full Time (1.0 FTE)
• Shift: Days –
• Unit/Department:
  Multi Specialty Cancer Clinics
  - Crown Point IN
• CBA Code:
  Non-Union

This document describes the major duties, responsibilities and authorities of this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that incumbents may be asked to perform job-related duties beyond those explicitly described.

All employees are required to familiarize themselves and continually comply with all federal and state health care laws, regulations and rules (including Medicare and Medicaid billing requirements which are applicable to the employee's job duties). Any employee who becomes aware of possible noncompliance with applicable laws is required to promptly report such possible noncompliance to his or her immediate manager or The University of Chicago Medical Center Compliance Resource Line.

No adverse action or any form of retaliation shall be taken by the Hospitals against any employee because of that person's good faith report of possible noncompliance.

UCMC is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at UCMC are based on business…