Executive Administrator

Overview

The Executive Administrator (EA) provides high-level administrative support to six C-suite executives, including the CEO. This role demands exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, high-growth environment. The EA will be responsible for executive calendar management, travel coordination, meeting preparation, internal and external communications, special projects, and creating and managing PowerPoint presentations.

Executive Support:

• Provide comprehensive administrative support to six C-suite executives, ensuring seamless daily operations.
• Manage complex calendars, including scheduling meetings, resolving conflicts, and optimizing time management.
• Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Prepare executives for meetings by gathering materials, drafting agendas, and ensuring timely follow-ups.
• Act as a gatekeeper and liaison, filtering communications and ensuring that priority matters are addressed.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Create and manage high-quality PowerPoint presentations for executive meetings, investor relations, and internal communications.

Meeting & Event Coordination:

• Organize and coordinate executive meetings, board meetings, off-sites, and company events.
• Record and distribute meeting minutes, action items, and follow-ups to ensure accountability.
• Manage logistics for in-person and virtual meetings, including technology setup and catering.
• Coordinate with internal teams and external stakeholders to ensure alignment on key initiatives.

Confidentiality & Discretion:

• Handle sensitive company information with the utmost professionalism and confidentiality.
• Maintain and organize confidential records, contracts, and strategic documents.
• Serve as a trusted advisor to executives, anticipating their needs and proactively addressing challenges.

Project Management & Process Improvement:

• Support strategic initiatives by conducting research, preparing reports, and tracking project progress.
• Assist in developing and implementing administrative processes to enhance efficiency.
• Manage ad hoc projects, ensuring timely execution and alignment with company priorities.
• Oversee and coordinate cross-functional projects, ensuring milestones and deadlines are met.
• Collaborate with internal teams to streamline workflows and improve productivity.
• Monitor project budgets, track deliverables, and communicate progress to stakeholders.

• Experience:
  
  4+ years of executive support experience, preferably in a high-growth or corporate environment.
• Education:
  
  Bachelor s degree preferred, but relevant experience will be considered.
• Technical Proficiency:
  Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Concur experience is a must.
• Exceptional Organizational
  
  Skills:
  
  Ability to manage multiple priorities, deadlines, and shifting demands.
• Communication:
  Strong verbal and written communication skills; ability to draft professional correspondence.
• Problem-Solving: A proactive approach with strong analytical and critical thinking skills.
• Professionalism & Discretion:
  Ability to handle confidential matters with integrity and professionalism.
• Flexibility & Adaptability:
  Comfortable in a fast-paced environment, with the ability to pivot as needed.
• Relationship Management:
  Strong interpersonal skills with the ability to interact effectively at all levels.

Compensation:

$60,000 to $80,000 per year annual salary.

Exact compensation may vary based on several factors, including skills, experience, and education.