Team Operations Coordinator

About Cumulus

Cumulus is a Quality Management System (QMS) that ensures critical construction and maintenance activities are done right the first time, every time. By integrating AI-powered workflows and connected IoT devices, the Cumulus QMS improves the productivity and quality of critical work, such as bolt tightening, welding, and pressure testing. To date, Cumulus has been used to manage over 7,000,000 work completions across industries such as energy, construction, manufacturing, semiconductors, data centers, transportation, chemicals, renewables, and more.

In addition to improving safety and sustainability, our technology also has been proven to reduce costs for quality control and data review by over 60%. Cumulus’s transformative technology has been widely recognized in the industry, including the following awards and honors:

• 2023 Built Worlds Americas Summit Demo Day Winner for Cumulus AI
• 2022 Built Worlds Maverick Awards winner for Cumulus CEO Matthew Kleiman
• 2021 Built Worlds Smart Jobsites 50 Leader List
• 2020 IoT Breakthrough “IoT Startup of the Year” award
• 2019 CNBC Upstart 100 list

Cumulus Digital Systems is seeking a proactive, detail-oriented, and highly organized Team Operations Coordinator to serve as the central point of coordination for our Houston-based operations. This role is the glue that keeps the Professional Services and Deployment Engineering teams running — ensuring that people, tools, data, and processes are aligned so projects move forward efficiently. The Team Operations Coordinator will support daily operations across logistics, documentation, and administration, helping create structure and consistency in how the team operates.

The ideal candidate thrives in a fast-paced, technical environment and takes pride in being the person others rely on to keep things moving, organized, and on time.

This is a full-time role, based out of our Houston office and reporting to the VP of Professional Services.

This position plays a key role in ensuring that Cumulus operations in Houston run smoothly. From managing tools and materials to keeping schedules aligned and documentation current, the Team Operations Coordinator is the backbone of daily execution — enabling our engineers, project managers, and leaders to stay focused on delivering exceptional outcomes for our customers.

At Cumulus Digital Systems, we are reimagining how industrial work is managed, measured, and improved. The Professional Services team plays a central role in deploying connected workflows that deliver measurable impact to our customers. As a Team Operations Coordinator, you will help enable that mission by keeping our teams organized, equipped, and supported. You’ll join a culture that values initiative, precision, and collaboration — where your work directly contributes to the success of our field engineers and global customers.

• Serve as the central hub for Houston operations — helping connect people, tools, and processes across multiple projects.
• Manage and maintain inventory control systems, including tool tracking, calibration schedules, and asset check-in/out.
• Oversee shipping and receiving of tools, devices, and materials to and from project sites and vendors.
• Coordinate with procurement and vendors to ensure timely replenishment of equipment and office supplies.
• Maintain organized physical and digital storage of operational assets and documentation.
• Track and report key operational metrics such as tool utilization, shipping turnaround, and deployment readiness.
• Support compliance with internal quality and safety procedures related to field operations.

• Manage team timekeeping, ensuring accuracy of hours logged and timely submission to payroll or project tracking systems.
• Review and process team expense reports, verifying documentation and compliance with company policies.
• Maintain the Professional Services team calendar, including meetings, site visits, and travel schedules.
• Coordinate internal communication and assist with project documentation, reporting, and recordkeeping.
• Se…