Payroll & Personnel

JOB PURPOSE

Performs day-to-day payroll, insurance and business office functions of the facility in accordance with established procedures, and as directed by the Administrator.

• Completes employee payroll according to corporate procedures.
• Balances payroll account upon receipt of monthly bank statement.
• Completes and tracks employee deductions and enters in payroll.
• Completes master file forms for all new employees and forwards to Corporate Office with payroll.
• Enters new employees into automated time clock.
• Prints employee time cards for each pay period.
• Makes necessary corrections and/or adjustments to employee time cards upon verification by authorized supervisor.
• Ensures proper filing and handling of all information which is in employee personnel and information files.
• Completes and tracks all employee data changes and forwards to Corporate Office with payroll.
• Completes wage requests when accompanied by signed release from employee/former employees.
• Answers all job reference requests according to facility policies and procedures.
• Responsible for separation and termination papers and the mailing of such.
• Maintains rehire eligibility status files on former employees.
• Maintains complete files on all employees including personnel, information, physicals, evaluations, immunization, etc.
• Completes all reports per deadlines as required by the Corporate Office.
• Responsible for consolation and distribution of bi‑monthly paychecks.
• Completes Targeted Tax Job Credit information on new employees per Corporate Office.
• Records and tracks Family Medical Leave on employees.
• Records and tracks paid time off (PTO) on all employees.
• Covers Receptionist duties when needed.
• Verifies all time cards and sign sheets for accuracy in preparation for payroll.
• Maintains confidentiality of all information in accordance with the Privacy Act, as well as established personal policies governing the release of information.
• Monitors workers compensation claims and coordinate work between employee and insurance carrier.
• Verifies nurses and nurse aide data to the Nurse and Nurse Aide Registry on a routine and timely basis.
• Maintains attendance, PTO schedules and record employee earning notice, counseling and other disciplinary action.
• Types documents, reports, letters, etc., at least 50 words per minute with high accuracy. Remain at repetitive tasks for long periods of time while completing paperwork, etc.
• Creates and maintains an atmosphere of warmth, interest, and optimism in the needs of residents, families, visitors, and staff.
• Develops, encourages, and maintains good communication between and among departments, residents, staff, visitors, etc.
• Maintains strict confidentiality on all payroll and personnel data.
• Maintains privacy of records, conditions and other information relating to residents, employees and facility.
• Performs assigned tasks in accordance with policies and procedures and as instructed by the Administrator.
• Complies with established universal precautions and isolation procedures.
• Prepares and distributes time cards and payroll checks.
• Assists in reporting and resolving complaints and grievances from residents, families, visitors and employees.
• Keeps supervisor informed of daily activities and issues. Proposes solutions to all issues.
• Follows all company policies and procedures, state and federal laws and regulations and is charged with reporting violations to the appropriate supervisor.

• MINIMUM
  
  EDUCATION REQUIRED:
  
  High school diploma or equivalent.
• MINIMUM EXPERIENCE
  
  REQUIRED:
  
  Six (6) months experience in payroll, insurance and/or clerical position.

As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.

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