OR Purchasing Agent

Works with Director of Materials Management, Purchasing Manager and Surgery Management to organize, schedule, execute daily departmental activities including entire purchasing functions, MMIS operation/management, vendor relations, inventory management, cost management, quality improvement and customer service. Extremely fast pace, high responsible position that requires exceptional organizational and communication skills.

• High School Diploma - Preferred

• 1-2 Years Purchasing and Computer Inventory Control - Required
• 1-2 Years previous experience with OR/Surgical products - Preferred

• None Required

Assists off campus facilities, Surgery Center/Pooler Campus. Adds new items to MM/SUR for ordering and Charge Master. Assists OR Charge Auditors. Participates in training employees on MEDITECH – how to use, add items to dictionary, update the packing string, run usage reports, enter and view electronic requisitions. Provides research for projects to assist the OR Coordinators, Managers, Physicians and Directors.

Facilitates projects from vendor price change reports, inventory utilization reports, Revenue Cycle and Department Value Analysis Committee for system cost reduction and standardization. Creates and maintains spreadsheets to aid in projects and product evaluations. Participates in projects through the Value Analysis Committee. Respond to invoice discrepancies in a timely manner. Compares invoice pricing to contract pricing for accuracy. Pull implant record for product verification.

Maintains updated Tissue Bank FDA Registration forms. Monitors shipping methods to ensure supplies are delivered in timely manner. Scanning/On Base-implant record/Bill only PO’s and Tissue IFU’s. Relevant items will be logged into Tissue, Trackable and FDA logs upon receipt. Verifies that the Pyxis and other log tracking systems are maintained accurately.

Monitors Back Orders, borrowed/Return of items, back order/out of stock items are communicated to the appropriate OR Team by a weekly detailed back order spreadsheet. Places routine order, check outstanding purchase orders and back orders routinely. Creates bill only purchase orders for items brought in for case by sales representative and ensures they are received in the system. Reviews intraoperative records for reorder, CDM’s for the charge master and bill only.

Completes Return Goods Forms for credit, repairs and loaners in a timely manner. Takes to Purchasing for processing. The OR scheduled is monitored daily and in advance for future special supply needs and reviewed for add on cases. Researches & identifies prospective suppliers for acquisition of supplies and equipment in a timely manner in which standardization, cost effective programs, and GPO tiers are adhered to.

Contacts Physician’s office/Physicians and Vendor to verity accuracy of ordering information. Works closing with RC’s for Specialty item(s) needed.

Adjusts/reduces inventories, checks expiration dates, rotates stock, reduces waste of expired products and improves shelf management systems. Provides oversight to insure cycle counts are performed routinely to minimize adjustments in the inventory and participates in mid-year and year end physical inventories. Inventory turns will be monitored against the established benchmarks for improvements from FY year to FY year. Manages non-stock OR inventories annually.

Back orders and out of stock items are communicated immediately to the appropriate OR Coordinator. If requested, substitute items are procured in consultation with the OR Coordinator. Borrowed items are tracked until returned to the originating facility. Reconciles receiving reports with purchase orders. Takes any discrepancies to Purchasing.

Back orders and out of stock items are communicated immediately to the appropriate OR Coordinator. If requested, substitute items are procured in consultation with the OR Coordinator. Borrowed items are tracked until returned to the originating facility. Reconciles receiving reports with purchase orders. Takes any discrepancies to Purchasing.

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