Temporary Office Support

Priority Final date to receive applications:
Monday, June 1st at Noon

POSITION SUMMARY

The Temporary Office Support provides administrative support duties using established department procedures. This temporary position may include record keeping and filing responsibilities, preparing and processing documents, scanning and/or organizing data/files within digital databases/systems following data security procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential duties and responsibilities of this position are included, but are not limited to the following:

• Provides routine or non-routine administrative support duties.
• Prepares, scans, and indexes a variety of physical files, documents, and/or confidential information into digital formats ensuring accuracy, organization and secure storage in electronic databases, ensuring data integrity and security during the conversion process.
• Ensures assigned work is complete and accurate, corrects errors as needed, organizes records and follows the specific department procedures for handling sensitive and/or private information.
• Prioritizes assigned work to meet required timelines.
• Performs other assignments and miscellaneous support duties as necessary and/or assigned to support efficient and effective county operations.

MINIMUM QUALIFICATIONS

To perform this position successfully, an individual must be able to perform each essential function satisfactorily. Listed below are minimum qualifications that are representative of formal education, work experience, and specific requirements that are required of this position.

• High school diploma or G.E.D.; and a minimum of one (1) year of office administrative support or related work experience
• Valid driver’s license or evidence of other transportation
• Per department assignment, must clear a security background check, including fingerprinting

COMPLEXITY

The extent to which this position’s responsibilities are related to one another that best exemplifies the normal working conditions.

There is little choice in deciding what to do or how to do it. The level of complexity is low.

RESPONSIBILITY

This position does not deviate from detailed directions given by the supervisor and guides, e.g., standard operating procedures (SOPs), handbooks, and reference manuals.

Low if any coordination of work with other individuals.

Work relieves others in the unit/ office of simple, repetitive tasks. The work has minimal impact outside of the immediate organizational unit.

REQUIRED PHYSICAL ABILITIES AND WORK CONDITIONS

The physical demands and work conditions described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Additional physical/mental requirements may not be listed above but are inherent in performing the position’s essential functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Nonstrenuous – Occasionally climbs a few steps, balance, bend/stoop, kneel, reach above shoulder level, sit, stand, walk, finger/enter data/keystroke, feel, talk, or hear, and/or exerts up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Low Risk – Exposure to inside environmental conditions where it is adequately lighted, ventilated and heated, and normal precautions must be observed.

ACCESS TO PUBLIC DATA:

This position may encounter non-public data in the course of these duties. Any access to non-public data should be strictly limited to accessing the data that are necessary to perform the duties. While data are being accessed, this position should take reasonable measures to ensure the non‑public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished, this position must properly store the non‑public data according to the applicable provisions of Mower County employee policies and Minnesota or federal law.

GED or better.

High School or better.

1 year:
Office Administrative Support

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.