Accounts Payable Manager

Duties and Responsibilities:

• Manage all activities in the Accounts Payable function.
• Oversee Accounts Payable team in the day-to-day performance of their jobs.
• Ensure that project/department milestones/goals are met and adhering to approved budgets.
• Ensure timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.
• Generate and review applicable accounting reports and accounts payable register(s) to ensure accuracy.
• Work directly with the Controller & Chief Financial Officer (CFO) to prepare and process weekly vendor payments.
• Manage the Accounts Payable Inbox
• Oversee Corporate Credit Card program including setup, maintenance, transaction approvals, and terminations. Analyze and export credit card data for month-end import into accounting software.
  • Onboard new vendors and ensure compliance with the new vendor onboarding controls
  • Ensure that Vendor, Bill and Payment data is accurately synced between ERP's
• Input vendor invoices and credit memos into Accounts Payable system, focusing on Fixed Assets, Advertising, Rent, Common Area Maintenance (CAM), Rent/CAM Reconciliations, and IT Expenses.
• Verify accuracy of all input invoices.
  • Monitor & execute property tax payments & reconciliations.
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Oversee 3-way invoice matching of Direct and Capitalized invoices.
• Work with vendors to resolve portal login issues.
  • Spearhead vendor utilization of E-invoicing methods.
• Work closely with software support teams to troubleshoot issues and recommend product enhancements.
• Retrieve electronic documents and invoicing from various vendor portals.
• Monthly review and reconciliation of Accounts Payable Aging Report to general ledger (GL).
  • Oversee the Reconciliation of monthly vendor statements by the AP Team.
• Maintain electronic Accounting department filing system, including suggesting new procedures and policies in order to properly maintain files.
• Compile vendor information for year-end Form 1099-Misc processing.
• Provide direct support to external audit team during interim and year-end audit fieldwork.
• Oversee Accounting responsibilities within Service Channel (Facilities work order and invoicing platform).
• Participate in special projects as needed.

Qualifications:

• Associate's degree in Accounting, Business and/or related field required. Bachelor's degree preferred. Equivalent related work experience or combination of experience and education may be considered in lieu of Associate's degree.
• At least 5 years of work experience in Accounts Payable required.
• At least 2 years of experience in a supervisory role preferred.
• Excellent computer skills, including experience with Microsoft Office Products, especially Microsoft Word and Excel.
• Experience working in and managing an ERP system, Coupa & Net Suite experience is a plus.
• Attention to detail, while seeing the overall objective.
• Ability to plan and organize.
• Ability to exercise excellent judgement and direct subordinates clearly and effectively.
• Ability to collaborate with immediate team members and across departments.
• Strong mathematical aptitude with experience and proficiency in working with numbers.
• Excellent oral and written communication skills, with the ability to convey information to internal and external customers in a clear, focused and concise manner.
• Ability to function effectively and positively within a team environment.
• Ability to maintain confidentiality.

Supervisory Responsibility:
This position will directly oversee, supervise, monitor and evaluate all day-to-day Accounts Payable activities. This position will manage the Accounts Payable team and is responsible for the performance management and hiring of all individual team members.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The physical demands described here are representative of those that a Team Player must meet to successfully perform the essential functions of this job.

• Regularly required to talk and…