Purchasing & Accounts Payable Clerk

Primary Services is excited to announce the role of Accounts Payable Clerk for a large, well-established company with complex, high-volume operations. This position supports daily procurement and accounts payable activities, ensuring timely and accurate processing of purchase orders, vendor documentation, and invoice reconciliations. The selected professional will play a critical role in maintaining operational efficiency and financial accuracy within a fast-paced, deadline-driven environment.

As an Accounts Payable Clerk
, you will collaborate with internal departments and external vendors while managing purchasing workflows inside a structured ERP system. This opportunity is ideal for an early-career professional ready to expand expertise in both procurement and payables.

• Create and maintain purchase orders within the ERP system.
• Place orders with vendors, verifying pricing, quantities, and delivery requirements.
• Monitor order status and follow up on shipping discrepancies or delays.
• Request and maintain vendor documentation including confirmations, invoices, packing lists, and compliance records.
• Perform three-way purchase order reconciliations between POs, receipts, and invoices.
• Reconcile vendor statements and research missing invoices or payment discrepancies.
• Compile and distribute weekly open order and purchasing reports.
• Communicate with internal departments and external vendors regarding order status and documentation.
• Support additional purchasing and accounts payable initiatives as assigned.

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Minimum 1 year of experience in purchasing, procurement, accounts payable, or related administrative support.
• Experience in both purchasing and accounts payable strongly preferred.
• Intermediate to advanced Microsoft Excel skills, including pivot tables and VLOOKUP/XLOOKUP functions.
• Experience working within an ERP system.
• Knowledge of purchase order processing and invoice reconciliation procedures.
• Experience reconciling vendor statements and researching discrepancies.
• Ability to manage multiple deadlines in a high-volume transactional environment.

This position offers meaningful exposure to enterprise procurement and accounting operations, making it an excellent career opportunity for professionals seeking to build a strong foundation in purchasing and financial processes.