Accounts Payable Specialist

Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Search no further, HEI has been an unrivaled contracting leader for over 50 years, with operations in Colorado, Carolinas, and Texas. As a top heavy civil construction company, we are dedicated to transforming landscapes across these regions, and we want you to join our team.

With a relentless focus on safety, people, quality, and production, we tackle diverse projects that range from roadways and bridges to water infrastructure and environmental restoration. Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and dig into the exciting world of HEI Civil!

• Process and manage a high volume of invoices with a focus on accuracy and efficiency.
• Perform three‑way matching (PO, invoice, and receiving ticket) to ensure proper approval and coding.
• Ensure compliance with tax regulations, verifying tax rates on invoices and obtaining missing tax documentation as necessary.
• Investigate and resolve discrepancies between invoices and POs, escalating unresolved issues to the AP Manager.
• Build and maintain strong relationships with vendors, ensuring timely and professional communication.
• Monitor and reconcile vendor statements monthly, ensuring all invoices are accounted for.
• Support month‑end close activities related to accounts payable, ensuring deadlines are met.
• Collaborate closely with Project Managers, field personnel, and the accounting team to address any missing or inaccurate information.
• Maintain detailed records of all transactions and document approvals in the ERP system.
• Manage the Subcontractor Kiosk.
• Process subcontractor invoices against owner pay apps.
• Perform monthly statement reconciliations.
• Upload subcontractor COs.
• Manage the release of retention for subcontractors.
• Various ad‑hoc projects as needed.

• Minimum of 3 years of accounts payable experience, preferably in construction or a high‑volume AP environment.
• Proficiency in ERP systems, Microsoft Office (Excel, Outlook, Word), and accounting software.
• Strong attention to detail and accuracy in invoice processing.
• Excellent problem‑solving skills and the ability to work independently.
• Effective written and verbal communication skills.
• Strong customer service orientation with a professional demeanor.
• Ability to multitask and prioritize in a deadline‑driven environment.

Education:

High school diploma or equivalent required;
Associate's or Bachelor's degree in Accounting or Finance is a plus.

Experience:

Experience with construction accounts payable or job‑costing is highly preferred.

Job Type: Full‑time, nonexempt

Salary:
Based on experience