Accounts Receivable Specialist

Mobile Loaves & Fishes (MLF) is a social outreach ministry that has been empowering communities into a lifestyle of service with the homeless since 1998. Founded in Austin, Texas, the organization serves its homeless neighbors through three core programs:
Truck Ministry, Community First! Village, and Community Works. Often referred to as the most talked about neighborhood in Austin, Community First! Village is a 51-acre master planned development that provides affordable, permanent housing and a supportive community for men and women coming out of chronic homelessness. We are now embarking on a new phase of community expansion, adding more than 1400 new neighbors over the next 5-10 years.

The Accounts Receivable (AR) Specialist is a key member of the Accounting Team, responsible for managing the flow of all donations and program sales income. This role combines precision, problem-solving, and collaboration-ensuring that every deposit, transaction, and revenue stream is recorded accurately, documented thoroughly, and reconciled seamlessly across systems in partnership with teams throughout the organization.

This is a full-time, non-exempt position reporting to the Accounts Receivable & Project Manager. Due to the nature and requirements of the position, hours are flexible to fit need, but typically include 8am-5pm Monday-Friday. Some nights and weekends may be required. The Accounts Receivable Specialist will office at Community First! Village located at 9301 Hog Eye Road, Austin, TX 78724.

• Responsible for the daily donation processes of incoming funds including cash, checks, ACH, credit card, employee giving and stock
• Record daily deposit transactions in Sage Intacct Accounting System
• Coordinate closely with Relationship & Giving Team to ensure accurate and proper documentation
• Record program sales income from multiple software systems including Square, Shopify, and Eventbrite. This includes organizing, summarizing, and recording data in Excel and Sage Intacct.
• Maintain Capital Campaign donation portfolio reporting, analysis, and reconciliation
• Maintain donation pledge receivables and reconcile with Salesforce CRM system
• Record accounting entries for stock donations and prepare broker account monthly reconciliation
• Monitor revenue accounts activities and review AR general ledger detail for accounting accuracy completeness, and compliance
• Work closely with Grant Manager to keep track of grant donation and grant supporting documentation
• Maintain monthly reconciliation between Salesforce CRM system and Sage Intacct Accounting System
• Provide AR accounting support to seven food truck communities
• Complete tasks for month end close, bank fund transfer entries, and intercompany payments record from seven MLF affiliated truck communities
• Record internal sales between programs for organizational events
• Assist and support annual external audit process
• Assist in monthly sales tax filing and payment process
• Support the accounting team on special projects
• Other duties & responsibilities as needed
• MLF is a faith-based organization whose ideals and philosophy come directly from the Gospel of Jesus Christ. As an organization, we strive to reflect this precept in our communications, both internally and externally.
• Commitment to serving those who have experienced homelessness and personal alignment with MLF's vision, mission, core values, and goals.
• BA/BS degree in Accounting or relevant field certificate preferred
• 2-3 years' Accounting work experience
• Experience working within an accounting software system (Sage Intacct preferred)
• Excellent organizational and project management skills
• Excellent written and verbal communication skills
• Attention to detail, strongly analytical, and creative problem solving skills
• Advanced Excel knowledge
• Must have a valid driver's license

• Ability to work at a computer for prolonged periods
• Ability to move about all phases of Community First! Village
• Day one 100% Employer paid, Health, Dental, Vision, Life, STD & LTD Insurance
• Generous Paid Time Off & Holiday Pay
• Matching 401(k) Retirement Plan
• Corporate Discount Program
• Professional Development Opportunities
• Employee Assistance Program
• Wellness Partnership Benefits

MLF is committed to creating a diverse environment and is proud to be an equal opportunity employer. Personnel are chosen based on ability without regard to race, color, religion, sex, national origin, genetics, disability, marital status, or sexual orientation in accordance with federal and state law.