Accounting Manager

Job Summary

Austin Pets Alive! (APA!) is seeking a highly capable, detail-oriented, and mission-driven Accounting Manager to lead the daily operational engine of the accounting function in one of Austin’s most dynamic nonprofit environments. The role oversees accounting operations, supervises Accounts Payable and Accounts Receivable, owns month‑end close coordination, strengthens internal controls, improves systems and processes, and transforms financial operations into sustainable infrastructure.

• General Accounting Operations:
  • Oversee daily accounting operations across accounts receivable, accounts payable, cash, reconciliations, and general ledger functions.
  • Review and approve journal entries, reconciliations, account coding, and accounting workflows.
  • Maintain the integrity of the chart of accounts and monitor account balances for accuracy and completeness.
  • Ensure accurate classification of restricted and unrestricted funds.
  • Manage accruals, prepaids, deferred revenue, allocations, and month‑end adjustments.
  • Prepare and maintain roll‑forward schedules of net assets with donor restrictions.
  • Ensure payroll and benefits expenses are accurately recorded in the general ledger.
  • Maintain depreciation schedules for capital expenditures.
  • Support grant and program expense tracking.
• Month‑End Close:
  • Own and coordinate the monthly close calendar and process.
  • Lead timely completion of bank, credit card, and balance‑sheet reconciliations.
  • Coordinate revenue reconciliation across donations, grants, earned revenue, and receivables.
  • Review expense activity and coding accuracy.
  • Prepare financial statements and supporting schedules for controller review.
  • Identify and resolve close bottlenecks, delays, and documentation gaps.
  • Improve close process efficiency while maintaining accuracy and internal controls.
• Annual Accounting & Compliance:
  • Support annual financial audit preparation, schedules, and documentation.
  • Support Form 990 preparation.
  • Oversee preparation and distribution of 1099s.
  • Ensure audit readiness through organized documentation and compliance practices.
  • Support nonprofit‑specific accounting requirements, including donor restrictions, grant compliance, and related reporting.
• Team Leadership & Staff Development:
  • Supervise, support, and evaluate Accounts Receivable and Accounts Payable associates.
  • Build team accountability while maintaining positive morale.
  • Improve workflow efficiency across AP/AR functions.
  • Develop and document SOPs and process improvements.
  • Cross‑train team members to strengthen continuity and operational resilience.
  • Coach staff with varying experience levels while maintaining quality control.
  • Resolve process bottlenecks and operational inefficiencies.
  • Maintain open, clear, and consistent communication across finance and other departments.
  • Serve as a reliable and proactive, solutions‑oriented leader in a high‑volume, fast‑paced, mission‑driven environment.
• Accounts Receivable Oversight:
  • Supervise donation, grant, and receivable tracking processes.
  • Oversee invoicing, revenue posting, cash receipts, payment applications, and aging reports.
  • Ensure timely and accurate follow‑up on outstanding receivables.
  • Partner with development and relevant departments to ensure revenue accuracy.
  • Verify completeness of revenue recognition.
  • Ensure grants and contracts are invoiced accurately and timely.
  • Monitor AR processes for cash‑flow impact and operational efficiency.
• Accounts Payable Oversight:
  • Review and approve weekly payables.
  • Supervise vendor setup, invoice processing, coding accuracy, and payment workflows.
  • Oversee expense reimbursements, check runs, ACH, and credit card processes.
  • Ensure timely payment while maintaining strong fraud‑prevention controls.
  • Maintain segregation of duties and approval structures.
  • Review unusual expenses and identify duplicate or improper payments.
  • Oversee 1099 compliance processes.
• Internal Controls, Compliance & Process Improvement:
  • Recommend, implement, and enforce internal controls, policies, and accounting procedures.
  • Maintain approval workflows, documentation standards, and fraud‑prevention measures.
  • Strengthen accountability across departments whose delays impact accounting operations.
  • Suppor…