Accounts Payable Specialist

Overview

At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant‑leaders, we lead by example, working passionately to create a brighter future for those we serve. Every day, we strive to embody our core values:

• We are Warriors: Fierce, resilient, and courageous, we face challenges head‑on with unwavering loyalty and passion.
• We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive.
• We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength.

Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time.

The Accounts Payable Specialist is responsible for assisting with the Organization’s procurement systems using the accounting software and other programs as well as maintaining accurate user data across systems and ensuring a seamless procure‑to‑pay process in accordance with the Organization’s standards, department policies, contract requirements, and other federal, state, and local regulatory requirements.

• Establishes and maintains relationships with new and existing vendors and handles all vendor correspondence via phone or email.
• Investigates and resolves problems associated with processing invoices and purchase orders.
• Handles accounts payable for separate entities and vendors using accounting software.
• Ensures invoices, expense reports, and credit card charges are coded appropriately and approved timely by designated personnel prior to payment.
• Ensures invoices, expense reports, and credit card charges are paid timely and accurately while adhering to departmental procedures.
• Codes various charges for expenses to be allocated to departments within the Organization.
• Ensures all corporate purchasing card users turn in timely receipts for their purchases along with a description of transactions according to the Organization’s policies.
• Prepares batch check runs, wire transfers, and ACH transactions.
• Processes remittance information from checks, drafts, and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.
• Receives, researches, and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Files, maintains, and distributes accounting documents, records, and reports.
• Completes monthly status reports and monthly closings as well as annual external reporting, including 1099s, property tax exemptions and redemption filings.
• Reviews and ensures coding of invoices, expense reports, and other charges and sets up vendors in the Accounts Payable system.
• Enters and manages new vendors with correct accounting coding and updated pricing and catalogs.
• Other duties and projects as assigned.

• High school diploma or GED equivalent
• One (1) year experience in accounts payable
• General experience with computerized accounts payable system and software

• Strong time management and organizational skills and ability to pay close attention to detail and meet deadlines
• Strong interpersonal skills with the ability to work independently and with an in‑team environment and with a diverse group of people
• Strong verbal and writing communication skills with the ability to effectively communicate with diverse group of people
• Possessing sensitivity to the service population’s cultural and socio‑economic characteristics
• Proficient with Microsoft Word, Excel, and Outlook

• Competitive PTO & paid holidays
• Health, dental, vision insurance & more
• 403(b) Plan
• Employee Assistance Program
• Discounted Gym Memberships

• This position requires sitting and looking and using a computer for long periods of time.
• Position may have exposure to children.
• Lif…