Detail‑Oriented AP Specialist | Netsuite & Vendor Relations

Requirements

• Previous accounts payable experience required
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• Experience with Netsuite a plus
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• Strong attention to detail and accuracy
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• Stellar organizational and communication skills
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• Ability to prioritize tasks to meet deadlines in a fast-paced environment
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• Excellent computer skills including Microsoft Office Suite
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• Physical Demands:
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• Prolonged periods of sitting at a desk and working on a computer
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• Occasional standing and walking within the office
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• Manual dexterity to operate a computer keyboard, mouse, and other office equipment
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• Visual acuity to read screens, documents, and reports
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• Occasional reaching, bending, or stooping to access file drawers, cabinets, or office supplies
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• Lifting and carrying items up to 20 pounds occasionally (e.g., office supplies, packages)

• We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance and Accounting team
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• This role will support the Accounts Payable and Accounting functions to ensure timeliness and accuracy of payments and their related financial statement impact
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• Process and review purchase orders and invoices, ensuring accuracy, proper coding, receiving and approvals
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• Communicate with procurement team and accounting team to resolve issues
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• Reconcile accounts payable transactions and resolve discrepancies timely
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• Maintain vendor records and ensure compliance with W-9 and 1099 requirements
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• Collaborate cross-functionally to obtain necessary approvals
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• Assist in month-end close activities, including accruals and account reconciliations
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• Monitor accounts to ensure timely payments and manage early payment discounts
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• Respond promptly to vendor inquiries and maintain strong vendor relationships
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• Review and approve employee purchase card transactions to ensure proper approvals and support as well as appropriate GL categorization and impact